Academy Administrator

Full-Time Academy Administrator

The Academy Administrator serves as the primary operational and administrative lead for the FC Dallas Academy. This full-time position is responsible for managing player registration and compliance, travel logistics, competition administration, scheduling, communication, game operations, and day-to-day academy support. The Academy Administrator works closely with coaches, technical staff, players, families, league officials, and club departments to ensure the academy operates efficiently and maintains the highest professional standards.

This role is critical in creating a world-class environment that supports player development and organizational excellence. The position requires strong organizational skills, attention to detail, the ability to manage multiple priorities, and a commitment to providing exceptional service to academy players, staff, and families. Nights, weekends, and holidays will be required based on the academy competition schedule.

• Leadallacademyplayeronboardingprocesses,including registration,documentation,and compliance requirements.
• Coordinateplayerschoolenrollmentandregistrationprocessesasneeded.
• Manage
  
  OCPEregistrationsandassociateddocumentation.
• Coordinateplayerphysicalsandmedicalclearancerequirements.
• Administerplayeragreements, waivers,and required club documentation.
• Manage
  
  MLSNEXTplayerregistrationandrostercompliance.
• Coordinateconcussiontestingandleague-mandatedplayerrequirements.
• Process International Transfer Certificates (ITCs) andrelatedinternationalregistrationrequirements.
• Maintainaccurateplayerrecordsandensurecompliancewithleague,federation,andclubregulations.

• Serve as the primary coordinator for academy travel operations.
• Coordinate all team travel arrangements including flights, hotels, buses, meals, and incidentals.
• Manage relationships with travel vendors and agency partners.
• Prepare detailed travel itineraries and distribute travel information to staff and families.
• Coordinate travel logistics for league matches, tournaments, and special events.
• Ensure all travel documentation and requirements are completed accurately and on time.
• Support international trip planning, logistics, roster management, and participant communication.

• Manage league and competition registrations for all academy teams.
• Coordinate roster submissions and league compliance requirements.
• Submit lineups and required match documentation.
• Maintain player eligibility records and competition databases.
• Coordinate tournament registrations, roster submissions, and player card requirements.
• Serve as the primary administrative contact for league officials and competition organizers.
• Ensure all league mandates and operational requirements are fulfilled.

• Manage daily academy operational schedules and calendars.
• Coordinate field assignments and facility usage.
• Maintain academy training schedules and competition calendars.
• Manage communication between coaches, players, families, and staff as directed by the club.
• Serve as the primary administrative liaison between the academy and other club departments.
• Support academy staff meetings and operational planning initiatives.
• Manage trialist communications, documentation, and scheduling.
• Coordinate player movement and roster management across academy phases and teams.

• Lead home match operational planning and execution.
• Coordinate game day logistics for visiting teams and match officials.
• Manage referee assignments, payments, and communication.
• Coordinate match filming and video requirements.
• Ensure field setup and game day operational standards are met.
• Serve as the primary point of contact for visiting team administrators.
• Oversee match day compliance and league operational requirements.

• Process invoices, check requests, and department financial documentation.
• Coordinate academy equipment ordering and inventory support.
• Assist with equipment distribution and organizational processes.
• Plan and coordinate academy events, meetings, and special initiatives.
• Support fundraising and…