Administrative Assistant to DEPARTMENT - Community Relations and Frisco Education Foundation; FEF

Position: Administrative Assistant to the DEPARTMENT - Community Relations and Frisco Education Foundation (FEF)
Reports To

Director of Community Relations and Frisco Education Foundation (FEF)

Work Year Days

226

Primary Purpose

Assist the director in maintaining accurate records for scholarship programs, grant disbursements, volunteers, and partnerships. Maintain accurate accounting of funds and help plan foundation and district events and activities. Coordinate foundation board meetings and board activities.

Qualifications

QUALIFICATIONS:

Education/Certification:

High school diploma or GEDSome college preferred Special Knowledge/

Skills:

Knowledge of accounting procedures

Proficient in Quick Books

Ability to maintain accurate and auditable records

Ability to use personal computer and software to create spreadsheets, databases, word processing and Power Point presentations

Proficiency in file maintenance and keyboarding

Ability to efficiently track and manage multiple projects

Self-directed and can work to a timeline

Superior communication skills

Website maintenance

Knowledge of Adobe suite

Experience:

Non-profit experience preferred

Minimum of two years of secretarial or administrative support experience preferred

Major Responsibilities and Duties

Accept incoming calls, e-mails, and written correspondence and route appropriately.

Promote positive public relations between the foundation, staff, school district, and community.

Create and manage databases and spreadsheets using a personal computer.

Manage donor database software information.

Initiate and maintain records of disbursements and expenditures, retrieve archived files, and compile data for reports.

Manage accounts payable and receivables.

Manage multiple bank accounts.

Prepare reports and documents for monthly board meetings.

Enter requisitions for purchase orders.

Assist in the planning and logistics of events, meetings, and activities.

Assist the Community Outreach Liaison in managing and maintaining Volunteer Tracker Software.

Respond to the needs of departments, campuses, and the community in a timely and courteous manner to resolve problems and inquiries.

Maintain confidential information.

Schedule meetings and appointments and maintain calendars.

Maintain physical and computerized files including inventory of office supplies, mailing lists, and office communications as assigned.

Assist in managing senior scholarship files

Issue scholarship checks to universities on a yearly and as-needed basis

Assist the auditor in the yearly foundation audit and import journal entries.

Other Duties as Assigned

Frisco ISD retains the right to adjust the responsibilities and assignments of all positions as needed to meet the needs of the District.

Work Relationships

Frisco ISD is committed to fostering a collaborative work environment that honors and supports the social and emotional well-being of all. Employees are expected to interact in a manner that is becoming of educators and promotes high levels of productivity for the benefit of the students we serve.

Working Conditions

Mental Demands/Physical Demands/Environmental Factors:

Work with frequent interruptions; maintain emotional control under stress. Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting. Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching. Occasional lifting and carrying up to 25 lbs. May work prolonged or irregular hours; occasional district wide travel.

Disclosure Statements

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. The Frisco Independent School District is an equal opportunity employer and does not discriminate against applicants or employees because of race, national origin, gender, age, religion, or disability status of otherwise qualified individuals.

FISD does not discriminate on the basis of membership or application for membership in the uniformed services.

Application Deadlline

7/1/2026