Campus Administrative Assistant – High School

Responsibilities

• Ensure efficient operation of school administrative office and provide clerical services for school administrative staff
• Prepare written correspondence, forms, schedules, or reports using typewriter and personal computer
• Prepare instructional materials, meeting agendas, honor rolls, and campus communication as requested
• Monitor and process personnel time records including leave requests and reports
• Compile information and submit to central office
• Schedule meetings and appointments and maintain calendar for the principal/director
• Assist students, teachers, and parents as needed
• Receive incoming calls, take reliable messages, and route to appropriate staff
• Maintain physical and computerized files including inventory of office supplies, mailing lists, student records, visitor logs, and office communication as assigned
• Update handbooks, policy manuals, and other documents as assigned
• Receive, store, and issue supplies and equipment
• Perform routine bookkeeping tasks including simple arithmetic operations to maintain campus and district budget records
• Prepare and make cash deposits for activity accounts
• Maintain copy machines, including ordering supplies, calling for service, and reporting meter readings
• Coordinate telephones for teachers and classrooms, maintaining lists of extensions and map of telephone locations
• Maintain confidentiality
• Assume responsibility for acquiring the knowledge, skills, and attitudes necessary for fulfilling duties
• Other Duties as Assigned

• High school diploma or GED
• Some college preferred
• Proficient typing, word processing, and file maintenance skills
• Effective organizational, communication, and interpersonal skills
• Ability to use personal computer and software to develop spreadsheets, databases, templates, and for word processing
• Knowledge of basic accounting principles
• Minimum of three years secretarial/clerical support experience, preferably in a public education environment