Operations Coordinator

Title: Operations Coordinator

Employee Classification: Administrative Coordinator

Campus: University of North Texas

Division: UNT-Student Affairs

Sub Division-Department: UNT-Div of Student Affairs

Department: UNT-DSA-Frisco-160110

Job Location: Frisco

Salary: commensurate with experience

FTE: 1.000000

Retirement Eligibility: TRS Eligible

UNT at Frisco Student Services enhances the student experience by providing co-curricular activities aligned with students  academic and professional goals. The operations team runs behind the scenes to provide a clean, organized building for the UNT community.

Location:

Frisco. This position will facilitate the daily operations of Frisco Landing and provide support to the Director of Operations. The Operations Coordinator will also support UNT at Frisco and any visiting faculty and staff.

Bachelor s degree and two years of highly responsible and varied office administration or business management experience; or any equivalent combination of education, training, and experience.

Exceptional customer service skills. Advanced written communication skills. Advanced Microsoft Office skills. Knowledge of accounting/budgeting procedures. Ability to work under pressure, adjust to constant changes, handle multiple tasks, and coordinate the work of others. Ability to keep complex records, assemble and organize data of complex nature, and prepare and submit reports in acceptable formats. Ability to conceptualize, plan and organize multiple programs and assignments effectively.

Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness. Skill in developing and maintaining good working relationships. Knowledge of policies, practices, procedures and terminology of assigned function.

Experience in building management/operations. Customer Service. Data entry / Excel spreadsheets.

• Student Employment Recruitment:
  Review candidates using Handshake platform; conduct interviews; recommend students for hire; serve as liaison with Student Employment and Payroll to resolve issues or ensure policy compliance.
• Supervise Student Assistants:
  Conduct New Employee Orientation and review Student Employee Handbook; facilitate continued training; track training competency using quizzes and Bridge; provide feedback through completion; schedule and coordinate peer-to-peer training; conduct performance reviews; develop and facilitate semi-annual training/reskilling workshops; review and approve timesheets; create seasonal staffing schedules.
• Emergency Management:
  Enact emergency procedures as appropriate; assist emergency responders with building, communication, personnel, or guest needs; complete incident reports.
• PM Building Manager:
  Support operational staff and building occupants during evening hours; audit and assist with PM duties (classroom cleanliness, room configuration, window blind functionality, room scheduling panels, usage of common areas); submit work orders; assist with building closing procedures; coordinate with PM staff.
• Event Support:
  Assist event team with room reservation entries; coordinate evening event set-up and take-down; provide event support for weekend events as needed.
• UNTF Safety Coordinator:
  Conduct daily hazard inspections; monitor AED and fire extinguishers; report issues; serve on Safety Committee; stay up to date on safety training.
• Operations Support:
  Purchase, organize and monitor supplies; maintain inventory and storage; assist with Keywatcher system for key check-out; monitor swag inventory; provide front desk coverage as needed.

Communicating with others to exchange information. Lifting and moving objects up to 20 pounds. Moving about to accomplish tasks or move between work sites.

No adverse environmental conditions expected.

Hours:

10:00-7:00 Mon-Thu | 8:00-5:00 Fri | flexible depending on building and event needs; some weekend and evening hours are expected.

No

This is a Security…