TrailKids Administrative Assistant

Benefits:

• On-site Childcare
• Health insurance
• Paid time off
• Parental leave
• Vision insurance
• Wellness resources
• 401(k)
• Dental insurance
• Employee discounts

The Trail Kids Administrative Assistant provides vital support to the Trail Kids Pastor and children's ministry team. This role manages systems, logistics, and administrative processes that ensure kids, parents, and volunteers experience excellence at every touchpoint. By keeping details organized and data accurate, the Admin Assistant helps families connect, volunteers thrive, and the mission of Trail Kids move forward with impact.

This role conveys the core beliefs and teachings consistent with Preston Trail Community Church while communicating and leading others to grow in their faith.

• Provide direct administrative support to the Trail Kids Pastor and children's ministry teams
• Manage calendars, communication, and scheduling for Trail Kids events and initiatives
• Assist with project management, documentation, and follow-up for team priorities
• Help ministry leads set yearly budgets, give quarterly updates to Trail Kids Pastor, and evaluate spending needs and adjustments
• Order recurring supplies for large ministries

• Manage Planning Center, color groups, and other church database systems for Trail Kids
• Ensure accuracy and integrity of family and volunteer data
• Track assimilation, attendance, and engagement to measure ministry effectiveness
• Create reports and dashboards to support decision-making and evaluate strategies

• Support Trail Kids Connections Coordinator, ensuring families are accepted and expected
• Manage Trail Kids assimilation systems, including new family follow-up and volunteer onboarding processes
• Track and evaluate engagement strategies that help move people from guests to participants to fully engaged
• Support Trail Kids connection events, retreats, and milestone experiences with logistics and administrative coordination

• Build and manage volunteer admin teams as needed to support ministry processes
• Collaborate with staff and volunteers to ensure excellence in communication, hospitality, and follow-up

• Provide logistics and administrative coordination for Trail Kids events
• Handle communication, registration, and follow-up
• Ensure smooth execution of recurring ministry programs

• Alignment with Preston Trail's mission, beliefs, and values (About Us)
• Committed to our team values:
  Self-Leadership, Positive Attitude, Team Mindset, Healthy Relationships, High Performance
• Must complete our assessment here within 2 business days of applying to be considered further
• Strong organizational, proactive, and detail-oriented work style
• Critical thinking and problem-solving skills
• Proven project management and administrative experience
• Ability to learn and manage systems quickly and effectively
• Leader of leaders with a heart to recruit, equip, and empower volunteers
• Excellent judgment, discretion, and confidentiality
• Flexibility and ability to pivot as ministry needs change
• College degree preferred

MINISTRY TEAM(s):
Next Gen, Trail Kids

REPORTS TO:

Trail Kids Pastor

• Category:
  Full-time
• Number of
  
  Hours:
  
  40
• Ministerial Classification:
  Non-Ministerial
• Exempt/Non-Exempt:
  Non-Exempt
• Employee Class:
  Administrative
• Weekends
  
  Required:
  
  Yes
• Onsite
  
  Required:
  
  Yes
• Commissionable:
  No