Office Support Administrator II

Careers

Office Support Administrator II

Frisco, Texas

Job Title Office Support Administrator II Business Line/Corporate Support Office Support Reports to Regional Office Support Leader FLSA Classification Non-Exempt (Overtime Rate 1.5)
Job Summary We are looking for an Office Support Administrator II for our Frisco, TX office. This is an in‑office position; duties and responsibilities are generally performed in an office setting. Occasional travel to offsite locations to perform work and work‑related tasks or to attend meetings may be required. The Office Support Administrator II provides intermediate‑level administrative and operational support to ensure efficient day‑to‑day office functions.

This role requires a detail‑oriented professional who can manage multiple tasks, support team operations, and deliver high‑quality administrative services with moderate supervision. The position serves as a key contributor to office efficiency, supporting staff and leadership while continuing to build expertise, independence, and problem‑solving capabilities.

Key Responsibilities Administrative Support

• Provide administrative support to leaders and teams, including scheduling meetings, managing calendars, coordinating travel arrangements, and other administrative tasks as needed
• Prepare, format, and distribute agendas, meeting minutes, correspondence, reports, presentations, and other documents
• Maintain organized filing systems (electronic and physical) and ensure data accuracy and confidentiality
• Respond to internal and external inquiries in a timely and professional manner

Office Operations

• Requires being physically present to support daily office operations, including supply management, equipment coordination, workspace organization, and office maintenance
• Decorate for the holidays, various events, and everyday office aesthetic (may require bending, kneeling, walking, stairs, lifting, and standing on ladders)
• Assist with onboarding logistics for new employees, including system access and workspace setup, etc.
• Coordinate meeting and event logistics such as catering, room reservations/event venues, materials preparation, and technology setup
• Package pickup and delivery to include sorting and distributing incoming mail and preparing outgoing mail and packages
• Maintain office vehicles to include mileage logs, maintenance, registration, etc.
• Maintain calendars for conference rooms and office vehicles
• May require extended hours during peak periods or special projects

Process & Task Coordination

• Assist with tracking tasks, deadlines, and deliverables for team projects
• Follow established procedures and identify basic process improvement opportunities
• Support the implementation of administrative processes and standard operating procedures

Financial & Data Support

• Process routine invoices, expense reports, and purchase requests in accordance with company guidelines
• Maintain spreadsheets, databases, and records for tracking operational or financial information
• Create and monitor budgets and assist with financial tracking and reporting
  
  Generate routine reports and summaries for team or management review

Collaboration & Communication

• Work collaboratively with team members and other departments to support business needs to include IT, Real Estate, and other Office Support Administrators
• Escalate issues or concerns appropriately to higher‑level administrators or leadership
• Provide support and backup coverage for peers as needed and other duties as assigned
• Provide support for client‑facing events and serve as liaison between internal teams and clients
• Manage sensitive and confidential information with a high level of discretion
• Help to drive and champion Garver culture and initiatives

Qualifications Education & Experience Required

• High…