Procurement Specialist

Job Title Procurement Specialist

Job Description Summary Reporting to the Sr. Procurement Manager, the Category Specialist supports the Asset Services and Multifamily procurement teams and plays a key role in managing preferred supplier relationships. This position is responsible for vendor and contract administration, opportunity analysis, supplier performance oversight, and ensuring compliance with procurement policies and contract requirements. The ideal candidate brings experience in Procurement/Sourcing, Contract Management, and Analytics, with a strong ability to manage multiple stakeholders.

Experience in Commercial Real Estate and/or Facility Management is highly preferred.

Job Description Responsibilities:

Contract Management & Compliance Prepare, review, and facilitate contracts with preferred suppliers using established templates and processes.

Maintain vendor contracts within the Contract Repository, ensuring timely updates, amendments, and renewals.

Ensure adherence to procurement policies, procedures, and client-specific requirements.

Supplier Relationship Management & Accounts Receivable Support Conduct biweekly and monthly check-ins with preferred suppliers to review AR balances, resolve outstanding issues, and address customer concerns.

Serve as a liaison between suppliers and internal stakeholders to ensure timely escalation and resolution of AR or service-related matters.

AR Dashboard & Property Communications Manage the end-to-end AR dashboard submission process, ensuring accuracy and timely biweekly distribution to property teams.

Communicate AR status updates, required actions, and escalations to property stakeholders.

Property List Management Create, maintain, and distribute monthly National Property Lists for Multifamily and Commercial Real Estate portfolios.

Ensure lists remain accurate, current, and aligned with organizational reporting standards.

Property Onboarding & Offboarding Coordinate onboarding and offboarding activities for properties, including initiating notifications and ensuring smooth transitions.

Act as the primary point of contact for suppliers and properties regarding account setup, system access, and required documentation.

Procurement Systems & Process Support Troubleshoot procurement-related inquiries and provide guidance on e‑procurement tools, digital procurement resources, and related systems.

Collaborate with internal teams and suppliers to resolve technical or process-based issues efficiently.

Reporting & Analytics Prepare and deliver recurring procurement reports, including quarterly flooring manufacturer performance reports and other category-specific reporting.

Analyze data to identify trends, opportunities, and insights that support strategic decision-making.

Contract & Document Management Upload executed contracts into LEAH, ensuring accurate tagging, storage, and compliance with documentation standards.

Support contract lifecycle management activities as needed.

SharePoint Management Maintain the Procurement SharePoint site, including document organization, content updates, user accessibility, and version control.

Qualifications:

Bachelor’s degree in a related field preferred; advanced degree a plus.
3+ years of experience in Facilities Management, Indirect Procurement, or a related field.

Strong understanding of contracting principles, including the ability to read, interpret, and prepare contract documents and amendments.

Self-motivated with the ability to work independently and proactively identify solutions.

Detail-oriented with strong analytical and presentation skills; proficiency in Excel and PowerPoint required.

Excellent relationship management skills with the ability to communicate vendor processes and procedures effectively.

Strong organizational skills with the ability to prioritize multiple tasks and manage competing deadlines.

Effective communication skills with internal and external stakeholders at all levels.

Familiarity with Strategic Sourcing processes and proficiency with procurement e-tools such as vendor administration platforms, e-sourcing tools, and contract management systems.

Cushman & Wakefield also provides eligible employees with an…