Onsite Assistant Community Association Manager​/ACAM; FTX

Real Manage is a prominent national firm recognized on the Inc. 5000 list, operating across 16 states and Washington DC and serving a diverse array of clients including homeowners’ associations (HOAs), condominium associations, cooperatives, luxury high-rises, municipal utility districts, and master-planned communities. Our client base also includes nationally renowned developer and builder clients.

Ranked among the top firms in the community management industry (#3 out of 5,000+), Real Manage distinguishes itself by delivering exceptional solutions at competitive prices. We leverage cutting‑edge cloud‑based technologies and mobile apps, supported by industry‑leading practices and a highly skilled workforce.

Our mission at Real Manage is to offer comprehensive and innovative solutions that consistently surpass customer expectations. We prioritize transparency and visibility in all client interactions, continuously measuring our performance to achieve rapid improvement. We foster a workplace culture that promotes professionalism, encourages growth, and embraces diversity. By maintaining financial strength and focusing on continual innovation, we aim to lead the industry with pioneering advancements.

• Deed Restriction Letters:
  Produce and track letters based on site inspections. Maintain violation log for active and resolved cases.
• Renewals:
  Track expiration dates on all agreements for assigned associations (e.g., landscape maintenance, pool maintenance, janitorial). Solicit bids for renewal, renew agreements with current vendors if requested, and assist in bid packet preparation. Ensure all agreements are fully executed and appropriately filed.
• Meeting Notice Preparation:
  Assist with the preparation of Board Meeting packets and Annual Members Meeting packets in accordance with the association’s bylaw notice requirements.
• Attendance at Meetings:
  Attend Board Meetings and Annual Members Meetings as needed to assist the Association Manager and record minutes.
• Prepare Minutes:
  Draft meeting minutes and make additions/changes as directed by the Association Manager and Board Members. Manage the approval process and circulate minutes to the Board of Directors within thirty days of the meeting.
• New Board Member Packets:
  Prepare and fulfill New Board Member packets within two (2) working days of the Annual Members Meeting.
• Maintenance of Corporate Records:
  Maintain and update corporate records and minutes books for assigned associations.
• Committee Coordination:
  Manage the volunteer process for assigned associations, maintain a volunteer data file for each committee, and handle committee requests.
• Filing:
  Set up files for new associations and maintain association files per standard office procedures.
• Research and Coordination:
  Assist the Association Manager with researching resident requests and securing locations and dates for meetings.
• This description is not intended to be an exhaustive list of duties. Responsibilities may evolve based on community needs. Reasonable accommodation may be made to enable qualified individuals to perform the essential functions of this position.