Administrative Assistant

A growing luxury residential construction company is seeking an Administrative Assistant to support its ownership team and help drive the day-to-day coordination, organization, and execution of business operations.

This is an ideal opportunity for a highly organized, proactive professional who thrives in a dynamic, entrepreneurial environment and enjoys working across executive support, construction operations, client relations, vendor coordination, and business development
. The right person will bring strong judgment, discretion, follow-through, and the ability to anticipate needs while helping turn priorities into action.

This is not a routine administrative role
. You’ll serve as a key operational partner, helping leadership stay organized, projects move forward, and important details receive the attention they deserve.

• Support executive operations by managing calendars, schedules, priorities, deadlines, follow-up items, and decision-support workflows.
• Coordinate with clients, vendors, subcontractors, real estate professionals, consultants, and internal stakeholders
  , handling confidential information with professionalism and discretion.
• Assist with spec and custom home selections
  , including vendor coordination, sample tracking, decision logs, presentation preparation, issue escalation, and recommendations to ownership.
• Help coordinate construction schedules by confirming subcontractor commitments, tracking delays or no-shows, identifying operational risks, and recommending solutions.
• Support sales, marketing, client presentations, real estate office appointments, and business development initiatives
  .
• Research and evaluate marketing firms, vendors, consultants, systems, and resources that could improve operations and support business growth.
• Maintain organized project, client, sales, and operational tracking systems
  , ensuring clear ownership, deadlines, next steps, and follow-up.
• Support customer service and homeowner communications
  , ensuring clients receive a polished and professional experience.
• Prepare reports, meeting notes, summaries, recommendations, and operational updates to support leadership decision-making.
• Represent the company with professionalism while safeguarding confidential business information, client relationships, pricing, vendor relationships, and internal processes.

• Experience in executive operations, operations management, project coordination, executive support, construction administration, or a related field
  .
• Highly organized with exceptional follow-through and the ability to manage multiple priorities.
• Strong communication, problem-solving, and relationship-management skills.
• Comfortable working independently, exercising judgment, and proactively identifying what needs to be done.
• Professional, polished, and discreet when working with executives, clients, and business partners.
• Experience in luxury residential construction, real estate, design, or a related industry is a plus.

This is an opportunity to join a growing company where your organizational skills, initiative, and ability to connect the dots will have a direct impact on operations and the overall client experience.