Sr. Specialist - Real Estate Management in Frisco, Texas

Assistant Project Manager

This role manages projects from work letter negotiation support through post-occupancy closeout, ensuring each engagement aligns with Baker Tilly's financial objectives, workplace strategy standards, and operational needs. The Assistant Project Manager will lead cross-functional teams, external consultants, landlords, and contractors while maintaining strong governance over scope, budget, schedule, and risk.

Portfolio Project Leadership

• Manage development, relocation, refurbishment, expansion, and decommissioning projects nationwide.
• Lead projects through five core phases:
  Initiate, Plan, Design, Construct, and Close
• Develop and maintain Project Charters, Budgets, Master Schedules, and Risk Registers.
• Oversee multiple concurrent projects ranging from 10,000 SF to 60,000+ SF.

Leasing & Landlord Coordination

• Support lease negotiations by reviewing work letters and landlord obligations.
• Coordinate tenant improvement (TI) allowance tracking and reimbursement.
• Interface directly with landlords and property managers.
• Ensure compliance with lease-required documentation and closeout submissions.

Consultant & Vendor Procurement

• Lead RFP processes for:
  Architects & Engineers, general Contractors / Construction Managers, furniture Vendors, IT / Tel-Data / AV / Security Consultants, relocation Specialists.
• Level bids and prepare award recommendations.
• Support contract negotiations (AIA agreements and consultant contracts).
• Validate insurance and risk requirements during construction.

Design & Pre-Construction Management

• Facilitate programming
• Manage all phases of design including :
  
  SD, DD, CD, and CA documentation phases.
• Lead value engineering initiatives.
• Identify long-lead procurement items and pre-purchase strategies.
• Align IT, AV, security, and branding scope with internal stakeholders.
• Experience in Bluebeam and Smartsheet

Construction Oversight

• Chair weekly preconstruction construction meetings and OAC meetings.
• Monitor RFIs, change orders, submittals, and schedule updates.
• Perform site visits (minimum two per project; additional as required)
• Review and validate contractor pay applications.
• Monitor budget exposure and contingency utilization.
• Ensure compliance with safety, permitting, and insurance requirements.

Financial & Reporting Accountability

• Develop and manage comprehensive project budgets (hard & soft costs).
• Produce:
  Monthly Budget Reconciliation, anticipated Cost Reports (ACRs), change order logs, variance analysis.
• Present executive-level updates outlining financial, schedule, and risk metrics.
• Ensure projects meet fee-based benchmarks tied to office size structure

Project Closeout & Operational Handoff

• Oversee final inspections and punch list completion.
• Confirm receipt of:
  As-built drawings, warranties, O&M manuals, lien waivers, regulatory sign-offs, lease Requirements for TIA, produce final cost reconciliation reports.
• Ensure smooth transition to Facilities and Office Leadership.

Qualifications:

• Bachelor's degree in Construction Management, Real Estate, Architecture, Engineering, or related field.
• 3+ years of commercial real estate project management experience.
• Experience managing Class A corporate office tenant improvement projects.
• Strong working knowledge of: AIA contracts (A101, A102, A201 preferred)
• Lease work letters, Tenant improvement allowances, Construction budgeting and cost controls.
• Ability to manage multiple national projects simultaneously.
• Strong executive communication and stakeholder management skills.
• Proficiency in Microsoft Project, Excel, and project cost tracking systems
• Up to 25-40% travel depending on project pipeline.
• Site visits required during major construction milestones.

The national pay rate range for this job position is $88,920 to $134,860. Actual compensation is influenced by a variety of relevant factors including but not limited to applicant's skills, prior experience, qualifications, degrees, professional certifications, work arrangements and geographic location. Baker Tilly offers a comprehensive compensation and benefits package to eligible employees.