Human Resources & Administration Manager

Human Resources & Administration Manager About ARA

American Rental Association (ARA) is a leading international trade association representing equipment and event rental businesses and the manufacturers and suppliers that serve the industry. With more than 12,000 rental locations and over 1,000 manufacturers and suppliers worldwide, ARA is committed to supporting our members through education, advocacy, and industry-leading resources.

As we continue to grow, we're preparing to open a new office in the Frisco/Plano area by the end of Q4. We're looking for an experienced Human Resources & Administration Manager to join our People Operations team and help support our employees while contributing to the continued success of the association.

Reporting directly to the Vice President of People Operations, the Human Resources & Administration Manager supports the day-to-day operations of the People Operations function. This role is responsible for HR administration, employee benefits, compliance, office administration, and bi-weekly payroll, while partnering closely with the Vice President on projects and initiatives that support our employees and organizational goals.

This is a hands-on role for someone who enjoys balancing people, processes, and problem-solving. You'll have ownership of many day-to-day responsibilities while working collaboratively to improve the employee experience and support ARA's continued growth.

We're looking for someone who enjoys both the operational and people side of Human Resources.

You understand that attention to detail matters, but you also know HR is about building relationships, supporting employees, and helping managers succeed. You're approachable, organized, dependable, and comfortable handling confidential information with professionalism and discretion.

You enjoy variety and don't mind wearing multiple hats. Whether you're administering payroll, coordinating benefits, supporting employee relations, helping establish our new office, or partnering on People Operations initiatives, you take pride in delivering exceptional service and making things better.

Most importantly, you're looking for an opportunity to continue growing your HR career while working closely with an experienced People Operations leader in a collaborative, team-oriented environment.

• Support the day-to-day operations of the People Operations function.
• Administer bi-weekly payroll and maintain payroll records.
• Administer employee benefits, leave programs, and annual open enrollment.
• Coordinate onboarding, offboarding, and employment changes.
• Maintain HRIS and employee records while ensuring data integrity and confidentiality.
• Serve as a resource for employees and managers regarding HR policies, benefits, payroll, and employment questions.
• Support employee relations, performance management, employee engagement, and HR compliance.
• Partner with Finance on payroll reporting and reconciliations.
• Support office operations, vendor coordination, and workplace administration.
• Partner with the Vice President of People Operations on projects, process improvements, communications, and special initiatives.

• Bachelor's degree in Human Resources, Business Administration, Accounting, or a related field preferred. Equivalent experience will be considered.
• Five to seven years of progressive Human Resources experience
  , including payroll administration.
• Strong working knowledge of Texas employment laws, HR compliance, and payroll practices.
• Experience with processing multi-state payroll and administering employee benefits preferred.
• Experience with HRIS and payroll systems;
  Paychex experience is a plus.
• Strong communication, organizational, and problem-solving skills.
• Exceptional attention to detail and ability to maintain confidentiality.

This is a full-time position, Monday through Friday, 8:00 a.m. to 5:00 p.m. CT.

You will begin as a fully remote team member while we prepare to open our new office in the Frisco/Plano area. Once the office opens, this role will transition to an in-office schedule
, with the flexibility for occasional remote workdays as business needs allow.

Business Travel: Approximately 10% travel is required. This typically includes air travel to ARA's Illinois office approximately every other month for 3–4 nights to collaborate with employees, leadership and the People Operations VP. Additional travel is required for employee meetings and association events, typically twice per year in June and December.

• Medical, dental, and vision insurance:
  Choice of three medical plans. Employee-only coverage paid at 90% for either the Medical HSA or PPO Plans.
• 401(k) with employer matching contributions up to 6%
• Employer-paid life, short-term disability, and long-term disability insurance
• Three weeks of paid time off, plus an additional week off between Christmas and New Year's Day
• Flexible Spending Account (FSA) and Health Savings Account (HSA)
• Tuition…