Marketing Coordinator

Overview

The Marketing Coordinator supports marketing initiatives, proposal development, and collateral creation for the firm. This role ensures high-quality, timely, and accurate materials that support business development and client engagement in the AEC industry. This position is non-exempt and paid bi-weekly on an annual salary basis.

• Assist in the development of proposals (RFQ/RFP/Statements of Qualifications) and coordinate with internal teams to meet submission deadlines.
• Maintain CRM data, including leads, opportunities, and client contacts.
• Develop marketing collateral to support leadership and subject matter experts.
• Write and edit content for proposals, presentations, and marketing materials.
• Support marketing events, trade shows, and campaigns, including logistics and brand compliance.
• Participate in marketing meetings, continuing education activities, and other marketing-related tasks as assigned.
• Support proposal development (RFQ/RFP/Statements of Qualifications) by collaborating with pursuit teams—including marketing staff and subject matter experts—to ensure timely, compliant, and high-quality submissions.
• Coordinate and develop various marketing collateral to support firm leadership and SMEs, ensuring all content is comprehensive, consistent, compelling, and tailored to specific client needs.
• Assist with general marketing duties, including internal and external marketing meetings, continuing education activities, presentations, etc.
• Other duties as assigned.

• Bachelor's degree in Marketing, Communications, Graphic Design, Journalism, English, or related field.
• AEC-specific proposal development and coordination experience, including managing complex submittals in competitive environments.
• Proficiency with Adobe Creative Cloud (InDesign, Illustrator, Photoshop), Microsoft Office Suite (Word, Excel, PowerPoint), and Bluebeam Revu.
• Ability to manage multiple priorities and meet deadlines.
• Positive, collaborative attitude and willingness to learn.

• Life Balance: hybrid/flexible work schedules, flexible work environment, generous PTO, paid holidays.

• Investing in Your Future Growth: specialized training, continuing education, professional licensing, intern development programs, University of Parkhill.

• Competitive Benefits: multiple health plan options, FSA for dependent care, HSA contributions, employer 401(k) contribution, employer-paid basic life, short/long term disability coverage, performance bonuses.

• Well-Being: mental health care, culture committees, wellness program, charitable giving match.