IVF Coordinator - RN

Dallas IVF, a state-of-the-art clinic offering a wide variety of treatments ranging from basic care to the most advanced fertility technologies, is looking for an IVF Coordinator-RN to join our team! This position is full time, in person, at our Frisco location from 7:30am-4:30pm, with rotating weekends coverage.

The IVF Coordinator-RN will work as part of a multidisciplinary team within a fully functional fertility clinic, providing high-quality, patient-centered care throughout the assisted conception pathway. The role involves supporting individuals and couples undergoing fertility investigations and treatments, including ovulation induction, donor insemination, intra-uterine insemination (IUI), in vitro fertilization (IVF), intra-cytoplasmic sperm injection (ICSI), and gamete/embryo donation programs.

The IVF Coordinator-RN will deliver safe and evidence-based clinical care, patient education, emotional support, treatment coordination, and ongoing monitoring, always ensuring compliance with regulatory and clinic protocols.

Key Responsibilities
1. Clinical Duties Provide skilled nursing care to patients undergoing fertility assessment and treatment.

Support and prepare patients for procedures such as follicle tracking scans, transvaginal oocyte retrievals, embryo transfers, IUI, and semen preparation.

Administer medications including stimulation injections, trigger injections, luteal support, and other prescribed treatments.

Perform venipuncture and relevant clinical observations.

Assist clinicians during procedures and maintain sterile technique as required.

Monitor patients pre- and post-procedure, recognizing and responding to complications such as OHSS (Ovarian Hyperstimulation Syndrome).Maintain accurate documentation and electronic patient records in line with clinic and legal standards.

Other duties as assigned.
2. Treatment Coordination & Patient Support Act as a key point of contact for patients throughout their treatment cycle.

Provide clear, sensitive, and timely information on treatment processes, medication schedules, consent requirements, and follow-up steps.

Deliver nurse-led consultations, including treatment planning, consent appointments, and medication teaching.

Offer emotional support and appropriate referral for counselling or additional services when needed.

Ensure continuity of care and effective communication between the medical, laboratory, administrative, and counselling teams.
3. Compliance & Regulatory Responsibilities Adhere to local and national guidelines, including HFEA (or relevant regulatory body) standards, clinic SOPs, and safeguarding procedures.

Support completion and verification of treatment consents, legal parenthood documentation, and donor-related regulatory requirements.

Participate in internal audits, incident reporting, and quality improvement initiatives.

Always maintain confidentiality and data-protection compliance.
4. Professional Development Engage in ongoing clinical training, fertility-specific education, and competency assessments.

Participate in team meetings, case reviews, and multidisciplinary discussions.

Maintain professional registration and keep up to date with advancements in fertility treatment, nursing practice, and relevant legislation.
5. Administrative & Operational Tasks Coordinate patient appointments, treatment cycles, and communication pathways.

Ensure availability and safe storage of clinic medications and consumables.

Contribute to efficient clinic flow and support the operational needs of the unit.

Assist with patient information development, service improvements, and patient experience initiatives.

Skills & Competencies Excellent communication and interpersonal skills, with the ability to support patients through emotionally sensitive situations.

Strong clinical assessment and decision-making abilities.

High standard of organization, accuracy, and attention to detail.

Ability to work efficiently as part of a multidisciplinary team.

Compassionate, empathetic, and patient-focused approach.

Confidence with clinical IT systems and electronic patient records.

Qualifications & Experience Essential:

BSN Registered Nurse (RN) with current professional…