Pediatric Therapy Office Specialist

Pediatric Therapy Office Specialist (FT)

Job Category: Clerical

Requisition Number: PEDIA
003021

• Posted :
  September 25, 2026
• Full-Time
• On-site

Showing 1 location

FHW Peds Therapy
Fruita, CO 81521, USA

You belong here! At Family Health West, you’re more than an employee, you’re family.

When you enter our facility, you know it’s Family Health West because, well, the color speaks for itself. You’ll be part of a team that strives to bring color to care in a vibrant environment by creating fun, effective treatment programs helping to empower and inspire our patients while providing the tools and care they need to achieve their wellness goals.

When we say you’ll do what you love, we mean it! Welcomed by open arms and warm smiles, you’ll join a team that encourages professional growth. We are sure to put on our listening ears when you share new ideas and approaches to care because that’s what got us to the top! You’ll wear your badge proudly, knowing that you contribute each day, to providing care that is unmatched, in western Colorado.

About Family Health West

Our roots go deep -- founded by the community in 1946, it’s no wonder our hospital feels like coming home. We were built from the ground up with the hands of our own community, a labor of dedication and hope by our people, for our people, for the future.

At Family Health West we go beyond what corporate hospitals deliver, we’ve created a culture of prosperity where warmth, passion, and care flourishes. As we focus on continually improving outcomes for patients, our network of healthcare providers includes a 25-bed critical access hospital, one of the largest rehab providers in western Colorado, outpatient surgical services, specialty clinics, emergency services, skilled nursing, and assisted living facilities.

Nestled at the base of the Colorado National Monument, Family Health West has an outdoor paradise at your back door. The community culture is fitting for outdoor lovers, bikers, hikers, or those just simply soaking in the panoramic views.

Essential Functions:

• Reliable and punctual attendance is essential; expected to be at job as scheduled each scheduled day.
• Communicate necessary information to others as appropriate.
• Responsible for opening up the clinic, which includes but not limited to unlocking the front doors, setting up the front desk, and rolling the phones to begin the day.
• Accountable for managing incoming prescriptions by entering into the EMR, requesting expired prescriptions for new evals and yearly renewals, while ensuring all prescriptions are active, requesting new prescriptions from physicians prior to them expiring.
• Calculates and ensure co-pays are collected at the time of service.
• Accountable for entering all therapist schedules into Webpt, cancelling and moving employees
• Responsible for ensuring all patients were checked out or removed from the schedule from the previous day.
• Ensures all reminder calls were successfully inputted in EHR and ensures new patients are contacted the day before scheduled appointment.
• Confirms therapists have faxed progress notes to attending physicians for signature and ensures notes are received from physician’s office within 28 days.
• Ensures all medical records received are scanned into patient’s charts in a timely and efficient manner.
• Responsible for closing the front office, locking up all PHI, and drawers that may contain PHI or money collected during business hours.
• Prints daily payment log at the end of the day, ensuring all payments entered in HER match the payment log and locking payment log with payments in red bag to be collected the following morning.
• Ensures Prior Authorization is notified of a new patient being scheduled, ensuring prior authorization is obtained prior to…