Coordinator Enrollment and Admissions Services

Job Details:
Position:
Coordinator for Enrollment and Admissions Services

Location:

Fullerton, CA 92831
Type:
Full Time
Salary Range: $25.00 - $25.76 per hour
Reporting to:
Admissions Operations Manager

Financial and Budget Management

• Manage and maintain the Enrollment and Admissions Services budget, including tracking expenditures and ensuring accurate records.
• Complete and reconcile departmental credit card transactions in accordance with institutional policies.
• Monitor spending to support effective resource planning and budget accountability.

Inventory Management

• Manage departmental inventory, including ordering, receiving, and tracking supplies and materials.
• Maintain and regularly update the inventory list to ensure accuracy and availability.
• Coordinate timely replenishment of materials needed for admissions and interview‑related activities.

Event Coordination and Logistics

• Coordinate behind‑the‑scenes planning for admissions‑related events, including interview days for all academic programs, open house, etc.
• Prepare interviewee and guest folders and ensure all materials are complete and organized.
• Reserve rooms and collaborate with Campus Operations to coordinate room setup.
• Ensure availability of refreshments, including water, sodas, and snacks.
• Assist with setting up and cleaning up of events.
• Serve as support to Admissions team during in‑person and virtual events.
• Partner with the University Events Manager to coordinate lunch orders for interview days and admissions events.
• Communicate with Campus Safety to provide guest information and arrange parking reservations.
• Recruit, schedule, and communicate with Student Ambassadors or work‑study students to support interview day activities, admissions events, and other department needs.
• Oversee all admissions‑related calendaring, including scheduling interview days and admissions events; coordinate and manage invitations; and ensure all staff and faculty participants are appropriately scheduled, informed, and prepared.

• Must have proven organizational skill.
• Possess sufficient math skills to successfully track departmental budget.
• Must be familiar with various office equipment (copier, printer, fax, etc.).
• Must be proficient with Microsoft Suite and other software programs and platforms (i.e., content management software, learning management systems, social media platforms, website management platforms, etc.).
• Excellent oral and written communication skill.
• Must possess tactful, discrete, and confidential natur.
• Must be able to contribute to team effor.
• Occasional weekend work assisting with preparation and execution of events for prospective students or interview days, typically one Saturday a month.
• Occasional evening work related to facilitating virtual even.

• Bachelor’s Degree or equivalent; or equivalent combination of education and experience.
• Previous experience in higher education with an emphasis on Enrollment Management, Admissions, and Recruitment.

• Medical, dental, and life insurance.
• Free vision exams.
• Short and long term disability.
• Generous paid time off plans.
• A university‑sponsored retirement plan.

MBKU is an equal opportunity employer; requirements are subject to possible modification to reasonably accommodate individuals with disabilities.

MBKU is committed to providing an environment in which all individuals are treated with respect and professionalism. In accordance with applicable federal and state laws, it is University policy to prevent the unlawful discrimination against students, applicants for admission, employees, applicants for employment and patients requesting treatment on the basis of race, color, national origin, sex, disability, age or any other characteristic protected by applicable law.

The University also prohibits sexual harassment and harassment on any of the above bases (please refer to the TitleIX page for more information).