Administrative Assistant III

Administrative Assistant III

Position located at Fullerton College, Department FC EOPS/CARE/CalWORKs, FYSI. Classification:
Administrative Assistant III. Salary Range: $6,154 - $7,430 per month.

This classified position supports the head of a functional activity within the college or district. Duties involve complex, specialized administrative tasks and office management to ensure efficient operations.

• Perform advanced administrative duties independently, providing information to departments, personnel, students and the public via phone and in person.
• Prepare and maintain class schedules, staff assignments, room assignments, textbook orders, audiovisual and computer equipment, and related paperwork.
• Assist instructors with curriculum preparation, forms, applications, and testing materials, and maintain instructional areas.
• Plan and organize special projects, committees, receptions and events; maintain calendars, schedule appointments and meetings, and distribute minutes.
• Assist in budgeting: maintain department expenditures, prepare budgets, approve expenditures within guidelines, and submit time sheets.
• Maintain confidential records, develop and update specialized forms, databases, logs, files, schedules and reports.
• Compose correspondence, format presentations, produce reports, and manage mail.
• Order supplies and equipment, track orders, process maintenance requests, and ensure timely delivery and payment.
• Provide functional work direction to other administrative staff; train and offer guidance.
• Adopt emerging technologies to increase efficiency and completeness of work.
• Participate in diversity, equity and inclusion initiatives and trainings.
• Perform related duties as assigned.

• High school diploma or GED.
• One year of college‑level coursework in office administration, business, office technology, information technology or a closely related field.
• Minimum four years of administrative experience; college courses may supplement.
• Demonstrated commitment to diversity.
• Valid driver’s license (may require travel).

• Advanced budget and fiscal management experience.
• Experience with program reporting and data analysis (VAR, SSARCC, etc.).
• Project coordination and process management skills.
• High‑level organizational and multitasking ability.
• Data systems and technology proficiency (student information systems, Excel, database tools).
• Experience collaborating on initiatives for underrepresented students.
• Equity‑mindful approach to interactions with colleagues and students.

• Full medical premium coverage and contributions toward dependent coverage.
• Fringe allowance, flexible spending account, life insurance, retirement pension plan.
• Professional growth and development opportunities.
• Paid holidays, vacation, sick leave, flexible‑hybrid work program.
• Premium pay for years of continuous service.
• Employee assistance program and inclusive workplace environment.

Office environment with frequent interruptions, long periods seated, and repetitive hand coordination. Requires ability to work independently and with minimal direction.

North Orange County Community College District is an equal opportunity employer and encourages applicants from diverse backgrounds. The policy prohibits unlawful discrimination on the basis of ethnic group identification, national origin, religion, age, sex, gender, gender identity, gender expression, race, color, medical condition, genetic information, ancestry, sexual orientation, marital status, physical or mental disability, pregnancy, or military and veteran status.