Human Communication Studies - Part-Time Lecturer Pool

Performs advanced secretarial and administrative work for the Health Department. Performs skilled typing and filing of routine and confidential reports and records. Performs a wide variety of complex fiscal processes to account for City records and funds. Processes departmental documents in accordance with established and accepted policies and procedures. May serve as supervisor to clerical employees.

• Knowledge of secretarial practices and procedures.
• Knowledge of modern office equipment, practices, methods, and procedures.
• Knowledge of assigned department operations and organization or ability to acquire such knowledge during a reasonable period of training.
• Knowledge of business English, spelling, arithmetic, and vocabulary.
• Knowledge in the application of basic accounting principles necessary to accomplish financial management tasks such as preparing budgets and monitoring program costs.
• Ability to use computer hardware, various software programs and technologies, including word processing and spreadsheet programs.
• Ability to compose and prepare effective correspondence.
• Ability to serve as lead worker to subordinate clerical staff on a permanent or intermittent basis.
• Ability to make independent decisions in accordance with established policies and procedures.
• Ability to take and transcribe dictation if required by office operation.
• Ability to keep moderately complex records, to assemble and organize data, and to prepare reports from such records.
• Ability to maintain good planning and organizational skills.
• Ability to maintain a valid Texas Driver License and a good driving record.
• Ability to maintain harmonious and effective working relationships with other employees and respond to general public complaints.
• Ability to project a positive and professional image of the City of Laredo.
• Ability to effectively communicate both orally and in writing in the English language and orally in the Spanish language.
• Required to comply with all City of Laredo’s policies and procedures.
• Ability to maintain good health and physical condition sufficient to permit the full performance of the duties of the position.

Work is performed inside and outside an office or stockroom/warehouse; capable of working alone and closely with others, capable of light traveling by car or van. Exposed to dust, slippery/uneven walking surfaces and dry atmosphere. Work requires straight pulling, pulling hand over hand, simple grasping, dual simultaneous grasping, crouching, repeated bending, standing, sitting, crawling, twisting, kneeling, pushing, stooping, climbing stairs, reaching above shoulder, walking, light lifting under 24 pounds, and light carrying under 15 pounds.

Ability to operate office equipment, motor vehicle, hear, see, write, count, read, identify shades of color, and depth perception is needed to perform essential functions.

• Relieves an administrative superior of routine administrative details such as preparing and processing purchase requisitions and payroll, maintaining personnel files, and checking operating reports for accuracy and conformance to policies and standards.
• Prepares, maintains, processes, and distributes various reports, records, legal documents and other documents pertinent to the department's smooth operation; ensures the same is in compliance with departmental policies and procedures and is accurate and complete.
• Types, sorts, and files correspondence, invoices, statements, agenda items, legal documents, reports and other materials from dictating machine, copy of shorthand notes, or handwritten drafts; composes and types letters, memos, notices, lists, and other material; enters information on CRT word processing unit, composes and edits on screen, and prepares final copy of reports and correspondence.
• Screens and refers callers; answers various inquiries personally; responds to citizens' inquiries by researching and providing appropriate information regarding the department's services, operations, or procedures.
• Compiles, copies, and completes data for administrative and public reports and other…