Politics, Administration and Justice Administrative Support Coordinator

Politics, Administration and Justice Administrative Support Coordinator I Classification Auto Req.

559527

(Hiring range depending on qualifications, not anticipated to exceed $4,047 - $4,128 per month)

Monday - Friday, 8:00 AM - 5:00 PM

California State University, Fullerton (Cal State Fullerton) is a leading public university committed to student success, academic excellence, and inclusive excellence. The university fosters a collaborative environment that supports teaching, research, and service while promoting innovation and professional growth. Cal State Fullerton is both a Hispanic-Serving Institution and an Asian American and Native American Pacific Islander-Serving Institution, and a recipient of the Seal of Excelencia (2021 and 2024) from Excelencia in Education.

Joining Cal State Fullerton means becoming part of a community dedicated to advancing student achievement, career success, and economic mobility.

The department of Politics, Administration and Justice within the Division of Academic Affairs offers three bachelor programs, two master programs, and six minors, enrolling roughly 2,100 students. The College of Humanities and Social Sciences is committed to educating students to be culturally, globally, socially, historically and environmentally astute, civically responsible alumni able to navigate an increasingly complex and interconnected world. We are committed to student engagement and achievement, faculty and staff development and work-life balance, and social justice on campus and in the community.

We seek an exceptional individual to join our team as the Politics, Administration and Justice Administrative Support Coordinator I. The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to inclusivity, openness, flexibility, integrity, and kindness.

Under the supervision and general direction of the Division Chair and Administrative Support Coordinator II, the Administrative Support Coordinator I provides comprehensive administrative and operational support for the Division of Politics, Administration and Justice, with a primary focus on procurement, travel coordination, and budget support for the Division and High Impact Practices and Service Learning (HIPS) programs. Delivers front office customer service during peak periods;

assists with event planning and logistics for meetings, searches, program reviews, commencement, and guest speakers; and supports routine purchasing, office supply management, and procurement card reconciliation for state and foundation accounts. The Administrative Support Coordinator I also supports course scheduling and academic employment processes by entering graduate assistant and part-time faculty assignments in Common Human Resource System (CHRS), ensuring completion of required onboarding/orientation steps, assisting with faculty recruitment support tasks, and compiling/distributing key scheduling, registration, and enrollment information.

The Administrative Support Coordinator I should be organized, detail oriented and possesses excellent communication skills. The position serves as a backup Department IT Coordinator (DITC) and provides secondary support for website and social media updates, while performing other duties as assigned to ensure efficient Division operations. Other duties as assigned.

High School diploma or the equivalent and two years of experience in general office, clerical or administrative support work or the equivalent. Training at a vocational school or full-time college education may be substituted for the required experienceon a year for year basis. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling.

Thorough knowledge of office systems with the ability to use a range of technology, systems, and software packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply a variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math including calculating ratios and percentages, tracking financial data, and making simple projections.

Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broad range of interpersonal contacts including those at a higher level and those sensitive in nature.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check…