Desert Studies Coordinator (Administrative Support Coordinator I

Job Title

Desert Studies Coordinator

Administrative Support Coordinator I

559997

Classification Range $4,047 - $5,896 per month

(Hiring range depending on qualifications, not anticipated to exceed $4,047 - $4,510 per month)

Monday - Friday, 8:00 AM - 5:00 PM

California State University, Fullerton (Cal State Fullerton) is a leading public university committed to student success, academic excellence, and inclusive excellence. The university fosters a collaborative environment that supports teaching, research, and service while promoting innovation and professional growth. Cal State Fullerton is both a Hispanic-Serving Institution and an Asian American and Native American Pacific Islander-Serving Institution, and a recipient of the Seal of Excelencia (2021 and 2024) from Excelencia in Education.

Joining Cal State Fullerton means becoming part of a community dedicated to advancing student achievement, career success, and economic mobility.

The California Desert Studies Consortium was established in 1974 as an academic collaboration among seven California State University campuses. The mission of the Consortium is to encourage the understanding of, and appreciation for, the California deserts by developing student academic skills and public awareness through a desert studies program which includes instruction, research, and special programs. This position is essential to the operation of the Desert Studies center, including the field station at Zzyzx, California.

We seek an exceptional individual to join our team as the Desert Studies Coordinator (Administrative Support Coordinator I). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to inclusivity, openness, flexibility, integrity, and kindness.

Under general direction, the Desert Studies Coordinator is responsible for providing essential clerical support for the CSU Desert Studies Consortium office and consortium programs, including operations of the Desert Studies Center (DSC). Plans, initiates, executes, and coordinates activities and events with accountability for results. Maintains files, processes documents and records, gathers data, and interacts with and solves problems for work unit customers and staff.

Coordinates and oversees reservation system, billing, purchases, service contracts, travel, and general accounting of department budget. Uses customer service and problem-solving skills to respond to customers via email, telephone, and in-person. Uses a variety of office support technology and systems to complete assignments. Serves as the Department IT Coordinator (DITC). Coordinates and schedules meetings and events as needed. Addresses a wide range of work unit problems that require interpreting policies and procedures.

Coordinates and works with individuals at all levels within the organization. Other duties as assigned.

High School diploma or the equivalent and two years of experience in general office, clerical or administrative support work or the equivalent. Training at a vocational school or full-time college education may be substituted for the required experience on a year for year basis.

Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems with the ability to use a range of technology, systems, and software packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply a variety of policies and procedures where specific guidelines may not exist.

Working knowledge of budget policies and procedures. Ability to perform standard business math including calculating ratios and percentages, tracking financial data, and making simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broad range of interpersonal contacts including those at a higher level and those sensitive in…