Admissions & Records Specialist

Admissions & Records Specialist

The Admissions & Records Specialist at Gadsden State Community College is responsible for managing and processing student admissions and academic records. Key duties include data entry into software systems, evaluating transcripts, processing applications, and maintaining accurate student records. This role requires effective communication with various departments to ensure seamless student enrollment and record-keeping processes. Direct Supervisory Responsibility: NO

• Enters and maintains admissions and records data in software systems
• Communicates with enrollment services, financial aid, instructors, division chairs, IT, and Deans regarding student admissions, registration, attendance, reinstatement, and academic records
• Performs major changes, registers students, and withdraws students
• Evaluates high school transcripts and processes admissions applications
• Processes grade changes, roster changes, academic standing updates, and manages Academic Bankruptcy and Course Forgiveness requests
• Submits National Student Clearinghouse enrollment transmissions and error corrections.
• Approves and distributes enrollment verifications
• Serve as Designated School Official (DSO) to issue the form I-20 to international students
• Assists financial aid with the unofficial withdrawal process
• Assists with creating new courses, new programs, and prerequisite settings in Banner
• Assists with mass emails and email merges
• Assists with duplicate resolution and incorrect SSNs
• Sorts, checks for accuracy and completeness, posts and scans documents related to student record management
• Maintains transcript associated files and routine correspondence
• Assists with the beginning-of-term and end-of-term processing procedures
• Serves as backup for college transcript evaluator
• Assists in coverage as needed for the front counter
• Assists with graduation ceremonies at the end of each semester
• Complies with all policies of the Alabama Community College System and the College

• Two (2) years of postsecondary education with a minimum of 15 semester hours in business or office-related coursework required. Associate's degree preferred
• Two (2) years of experience in a postsecondary student services office preferred
• Friendly personality; enthusiastic, positive attitude; evidence of trustworthiness and ethical conduct; effective human relations skills; strong work ethic
DESIRED KNOWLEDGE, SKILLS, AND ABILITIES:
• Experience with Banner (or similar ERP systems) preferred
• Effective oral and written communication skills; effective telephone techniques
• Ability to learn assigned clerical tasks readily and to adhere to prescribed institutional routines
• Ability to make mathematical computations and tabulations accurately
• Ability to understand and carry out moderately complex oral and written instructions
• Ability to establish and maintain effective working relationships with students, other employees, and the public
• Ability to maintain confidentiality of office information and FERPA compliance
• Ability to keyboard at 40 correct (net) words a minute for 3 minutes
• Knowledge of advanced word processing, including merge functions, database, and spreadsheet software (Computer Level II Exam)
• Working knowledge of office procedures; general office procedures, GSCC procedures, composition, machine transcription, and records management (Office Procedures Level II Exam)

PROJECTED STARTING DATE: September 2026 SALARY: Salary Schedule E3,04, ($41,349 - $59,541) Based on the  ACCS Salary Schedules. Salary will be based on VERIFIED education and years of VERIFIED FULL-TIME directly related experience that is stated on the initial job application and resume. BE SURE ALL EXPERIENCE IS STATED ON THE APPLICATION! Final date to receive applications: August 20, 2026– 4:00 P.M. APPLICATION PROCEDURE: Only complete application packages will be given consideration for employment.

Complete package consists of (a) Gadsden State Community College application, (b) letter of interest, (c) current resume; and (d) copies of transcripts of post-secondary education. Application materials…