Donor Relations and Stewardship Coordinator

Position Description

Columbus Academy seeks a full-time Donor Relations and Stewardship Coordinator.

The individual selected for this position will be expected to carry out the following responsibilities:

• Develop giving societies for Columbus Academy’s donor segments, with clear and distinct identities and brands.
• Plan and execute comprehensive donor relations/stewardship programs for those donor societies and targeted donor segments to deepen donor engagement, knowledge and retention.
• Produce timely gift acknowledgement letters. Coordinate thank you notes from senior leadership.
• Manage all activities necessary to generate timely impact reports for restricted gifts including but not limited to: annual endowed fund reports, project/program outcomes, messages from faculty/student beneficiaries.
• Manage donor stewardship events including design, planning and execution in partnership with Events & Special Projects Associate.
• Work closely with Communications to create donor‑centric stories and to ensure that stories are woven into institutional communications across various media. Will include identifying donors and drafting copy for profiles and program/mission spotlights that demonstrate philanthropic impact.
• Assist various Directors and Communications with the drafting of donor‑facing written copy for fundraising appeals, educational materials, cases for support, brochures, slide decks or other development collateral.
• Determine the best way institutionally to honor and recognize donor giving on an annual basis, i.e., publish/email annual report and donor honor roll.
• Proactively support gift officers in the design and execution of annual and multi‑year stewardship plans for top donors and prospects.
• Respond to donor questions and concerns related to endowed fund reports, fund administration and beneficiaries, gift acknowledgments and report requirements.

Preferred candidates will possess the following qualifications:

• Bachelor’s degree and at least three years working in development, fundraising, corporate engagement or donor relations, preferably in a nonprofit setting.
• Proven attention to detail, commitment to accuracy and high level of personal organization.
• Excellent copy writing and proofreading skills.
• Experience working with volunteers and donors.
• Ability to exercise judgment, diplomacy and confidentiality.
• Proficiency with office technology such as Microsoft Office, Google Workspace, Adobe Acrobat and Raiser’s Edge NXT or comparable customer relationship management (CRM) database.
• Occasional night and weekend work is required.

Candidates Must Be Able To Manage The Following

Conditions:

• A fast‑paced office environment requiring a high level of accuracy, a commitment to outstanding service and the ability to effectively multitask.
• Occasional additional hours as needed to meet required deadlines.
• A non‑smoking campus.