Accounts Payable Specialist | Finance & Accounting

Overview

Keep financial operations running smoothly by ensuring vendors are paid accurately, on time, and in compliance with organizational standards.

Work Style:
Onsite

Location:

Gainesville, FL

FTE:
Full-Time (1.0 FTE)

Schedule:

Monday – Friday, 7:00 AM – 4:00 PM

The Accounts Payable Specialist manages the accounts payable process to ensure the accurate and timely payment of vendor invoices. This role is responsible for verifying billing information, maintaining payment and transaction records, and coordinating with vendors and internal departments to obtain necessary approvals and resolve discrepancies. The specialist supports month-end closing activities, monitors outstanding payments, and helps ensure compliance with company policies, accounting practices, and regulatory requirements.

The ideal candidate is detail‑oriented, organized, and committed to maintaining efficient and accurate financial operations.

• Manage the accounts payable process to ensure accurate and timely payment of vendor invoices.
• Review, verify, and process invoices, payment requests, and supporting documentation.
• Maintain accurate accounts payable records, financial transactions, and supporting documentation.
• Coordinate with vendors and internal departments to obtain approvals and resolve payment‑related inquiries.
• Monitor outstanding invoices and payment schedules to ensure timely processing and compliance with payment terms.
• Research and resolve invoice discrepancies, billing issues, vendor account concerns, and payment exceptions.
• Support month‑end and year‑end close activities, including account reconciliations, accruals, and financial reporting.
• Ensure compliance with organizational policies, accounting procedures, internal controls, and applicable regulatory requirements.
• Collaborate with Finance, Procurement, and operational teams to maintain efficient and accurate financial processes.
• Assist with internal and external audits by providing supporting documentation and responding to audit requests.
• Prepare reports, track accounts payable metrics, and support financial analysis activities as needed.
• Contribute to the accuracy, integrity, and efficiency of the organization’s financial operations while maintaining confidentiality of financial information.

• Associate’s degree in Accounting, Finance, Business Administration, or a related field required.
• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.

• Three (3) years of accounts payable, accounting support, or related financial operations experience required.
• Knowledge of accounts payable processes, invoice processing, vendor payments, and payment reconciliation.
• Experience utilizing accounting, enterprise resource planning (ERP), or financial management software.
• Strong organizational, time management, and communication skills.
• Demonstrated attention to detail with a high degree of accuracy in data entry and financial recordkeeping.
• Ability to prioritize multiple tasks, meet deadlines, and work effectively in a fast‑paced environment.
• Proficiency with Microsoft Office applications, particularly Excel.
• Ability to maintain confidentiality and exercise sound judgment when handling financial information.