Administrative Support AST II

Overview

Job No: 536895. Work Type:
Full Time.

Location:

Main Campus (Gainesville, FL). Categories:
Office/Administrative/Fiscal Support, Veteran's Preference Eligible. Department:  - FS-DIRECTORS OFC-ADMIN.

Administrative Support Assistant II. Performs confidential, routine, and non-routine administrative duties; provide reception services, schedule appointments, meetings, and travel; maintain various calendars; prepare and proofread correspondence, reports, and other documents prepared by a supervisor; organize and maintain paper and electronic filing systems; initiate recurring administrative processes (such as updating personnel information); coordinate projects; assist in the completion of reports by researching and gathering required information and prepare reports.

Attend meetings to take notes, produce minutes of meetings, and follow up assignments. Organize and maintain a complex system of files and records, both physical and electronic; perform data entry; collect requested data and materials as needed; route and track requests for signature; support purchasing requirements for department, researching items and obtaining price quotes; enter information into university systems; receive purchase orders;

maintain P-Card information as required. As directed, routinely update, scan and purge office files and archives when necessary.

Assists with employment processes by preparing position authorization forms and personnel action forms and monitoring their approval; monitor and maintain credential files of applicants; prepare master files for search committees; may assist in scheduling interviews; prepare correspondence to applicants; enter required information into the applicant database; assist with onboarding of new employees to ensure they are provided with access, tools, and information they need to begin employment.

Maintain office mail, department work orders, equipment inventory in Asset Management and in the computer/mobile device tracking system, and vehicle inventory. Compile data, conduct research, perform independent analysis, and formulate recommendations on administrative matters. Answer and direct phone calls, take messages, and field/answer routine and non-routine questions; serve as a unit contact and liaison to the public and to other university departments;

assist department employees with administrative questions and tasks. Prepare and maintain files for compliance reporting.

• Minimum:
  High school diploma or equivalent and four years of relevant experience.
• Preferred:
  The ability to properly handle confidential personnel information; strong organizational skills; ability to meet deadlines; ability to work independently and problem-solve; excellent written and verbal communication skills; ability to work independently and as part of a team; extensive word processing, spreadsheet development, database and computer skills; experience with Windows, MS Word, MS Excel, MS Outlook, MS PowerPoint, and database software;
  
  accuracy and attention to detail; customer service orientation.

In order to be considered, you must upload your cover letter and resume.

Application must be submitted by 11:55 p.m. (ET) of the posting end date. Multiple vacancies will be filled from this posting. Position has been reposted.

Class E Driver's License is required. Health Assessment

Required:

No.

Normal

Work Schedule:

Monday - Friday 8:00 AM-5:00 PM.

Applications Close: 12 February 2026.  (Use the "Apply for this Job" box below)..

Our Commitment:
The University of Florida is an Equal Employment Opportunity Employer. Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call  or the Florida Relay System at  (TDD) or visit Accessibility at UF.

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