HR Admin

About Us

Founded in 1985, Comfort Temp Company is a family-values-driven organization providing trusted mechanical services across Florida. Through our operating companies—including CT Mechanical (established in 2014) and Comfort Temp Heating and Air—we deliver commercial-focused solutions across HVAC, plumbing, and mechanical contracting. With offices in Gainesville, Jacksonville, Orlando, and Tampa, we serve clients with dedication, professionalism, and a commitment to doing the right thing—every time.

CT Mechanical is seeking a proactive, highly organized, and technology-comfortable HR Administrator to support the administrative operations of Human Resources. This is an entry-level HR role for someone who’s detail-oriented, professional with confidential information, and eager to grow in HR through hands-on administrative ownership.

HR Records, Documentation, and general HR/Office Administration

• Maintain employee records and ensure HR documentation is accurate, complete, and up-to-date (digital and physical filing as required).
• Complete HR system updates and data entry for employee lifecycle changes (new hires, status changes, role changes, separations, personal info updates, etc.).
• Maintain office clean environment and engagement activities like in office events and coordination efforts
• Maintain inventory and orders for all office supplies
• Point of contact for all guests who enter office, and direct to appropriate personnel.

New Hire Onboarding Administration

• Administer onboarding workflows from “accepted offer” through Day 1 readiness using checklists and deadlines.
• Assist with recruiting orientation, documentation, and itinerary alignment.
• Track completion of onboarding forms and ensure documents are stored correctly and entered into HR systems.
• Coordinate internal onboarding steps with HR, IT, payroll/finance, and leadership as needed to ensure readiness.

Employee Offboarding Administration

• Administer offboarding workflows using checklists to ensure separation steps are completed accurately and on time.
• Coordinate access removal requests with IT and confirm completion per process.
• Track and document return of company property (phones, tablets, keys/badges, uniforms, and other issued items as applicable).
• Ensure separation documentation is completed, filed, and reflected accurately in HR systems.
• Support leave documentation workflows by coordinating required forms, tracking status, and maintaining records per established process and confidentiality standards.

Technology & Device Initiation Coordination

• Serve as the HR coordination point for initiating new-hire device requests (cell phones/tablets) and partnering with IT for setup.
• Maintain device assignment documentation (issued to, date issued, return status) and ensure records are complete.
• Use Microsoft tools daily, including Microsoft 365 applications (Outlook, Excel, Word, Teams).

Role Requirements (Entry Level)

• No degree required.
• High school diploma or GED required (or equivalent work experience).
• Nice to have:
  Associate’s degree (AA) in Business, HR, or a related field.
• Comfortable with technology and learning new systems; confident with email, calendars, and digital documentation.
• Proficiency with Microsoft 365 (especially Outlook and Excel).
• Strong organization, attention to detail, and follow-through with checklists and deadlines.
• Professional communication skills and discretion with confidential employee information.
• Dependable, service-minded, and willing to learn and grow in HR.

At CT Mechanical, we foster a culture of excellence, integrity, and collaboration. Our core values – "Do what you say, Do what it takes, Do it with purpose, Do the right thing" – guide us in every project, ensuring that we exceed client expectations and uphold the highest standards of quality and professionalism.

Please submit your resume to .