Academic Program Specialist I​/II

Job No: 538742
Work Type: Full Time
Location: Main Campus (Gainesville, FL)
Categories: Academic Advising/Support, Office/Administrative/Fiscal Support
Department:  - HA-UFHCI EDUCATION PROGRAM

Classification

Title:

Academic Program Specialist I / II

Classification

Minimum Requirements:

Academic Program Specialist I: Bachelor's degree and one year of relevant experience; or an equivalent combination of education and experience.

Academic Program Specialist II: Bachelor's degree and three years of relevant experience; or an equivalent combination of education and experience.

• Coordinating and administering CTEP initiatives, including managing trainee recruitment, program materials, participant records, and database reporting to support NCI and institutional requirements.
• Planning, executing, and evaluating CTEP events, meetings, conferences, and training activities while collaborating with internal and external stakeholders.
• Assisting with the coordination of student- and trainee-focused programs such as internships, certificate programs, and scholar initiatives, including recruitment support, application review coordination, onboarding, and program completion tracking.
• Coordinating with other UFHCI teams to facilitate training award administration and program related academic HR and financial processes to ensure compliance, timely processing, and successful trainee participation.

This position is ideal for candidates with an interest in a career in academic program coordination and/or student affairs. A complete job description will be provided to candidates selected for interview.

Expected Salary:

Academic Program Specialist I: $47,500 - $55,000

Academic Program Specialist II: $57,500 - $65,000

This is a TEAMS position, and is eligible for a suite of excellent benefits, retirement options, and paid leave.

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Knowledge/

Experience:

• Bachelor's degree in Education, Public Administration, Business Administration, or a closely related field.
• Foundational knowledge of academic program coordination, student affairs, or general administrative operations.
• Some experience assisting with planning, coordinating, or evaluating programs, meetings, or events is preferred but not required.

Skills/Abilities:

• Strong organizational and time management skills with the ability to coordinate multiple tasks and meet deadlines.
• Ability to communicate effectively, both verbally and in writing, and interact professionally with stakeholders.
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
• Proficiency with the Microsoft Office Suite.

Knowledge/

Experience:

• Bachelor's degree in Education, Public Administration, Business Administration, or a closely related field.
• Two to three years of experience in academic program coordination, student affairs, graduate affairs, or related administrative functions, preferably within a health sciences or higher education environment.
• Experience coordinating and evaluating programs, meetings, conferences, or training activities, including vendor coordination, logistics, budgeting, and scheduling.

Skills/Abilities:

• Demonstrated project coordination and program implementation skills, including ability to anticipate challenges and implement solutions.
• Strong organizational and time…