Assistant Director of Administrative Services - Powell Gene Therapy Center

Assistant Director of Administrative Services - Powell Gene Therapy Center

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Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Health Care Administration/Support
Department:  - MD-POWELL GENE THERAPY CENTER

Classification

Title:

AST DIR, Administrative Services

Master’s degree in an appropriate area and two years of relevant experience; or a bachelor’s degree in an appropriate area and four years of relevant experience.

The Assistant Director of Administrative Services serves as the senior administrative, financial, and operational leader for the Powell Gene Therapy Center (PGTC). The Administrative Assistant Director represents the PGTC Director in administrative and operational matters and provides strategic leadership across departmental administration, finance, clinical operations, research administration, human resources, and compliance. The Administrative Assistant Director ensures the effective, compliant, and financially sustainable operation of the PGTC in alignment with the missions of the College of Medicine, UF Health, UFP/FCPA, and the University of Florida.

• Serves as the primary administrative liaison between the PGTC and the Dean’s Office, UF Health, UFP/FCPA, Finance & Accounting, Contracts & Grants, Division of Sponsored Programs, and other affiliated entities.
• Represents the PGTC Director in high-level administrative matters and makes non-routine administrative decisions in the PGTC Director’s absence.
• Gathers, analyzes, and synthesizes information to prepare reports, correspondence, and recommendations for PGTC and senior leadership.
• Advises faculty, staff, and trainees on University, State, and Federal policies and procedures.
• Develops and implements administrative processes and tools to improve efficiency, effectiveness, and compliance.
• Participates in College, hospital, and University committees, task forces, and change-management initiatives.
• Ensures departmental operations comply with College of Medicine, UF Health, UFP/FCPA, University of Florida, State of Florida, and Federal regulations.
• Ultimately responsible for compliance with HIPAA, FERPA, University information security policies, etc.
• Oversees PGTC website maintenance and supports administrative staff with system-related needs.
• Proactively identifies risks, compliance concerns, and operational inefficiencies and implements corrective actions

• Serves as senior fiscal officer for a PGTC. Responsible for managing state funds, clinical revenue, grants, and private support.
• Develops the PGTC’s all-funds annual budget in collaboration with the PGTC Director, consistent with College of Medicine, UFP/FCPA, and UF Health guidelines.
• Provides financial modeling, projections, variance analyses, and strategic recommendations to support decision-making.
• Monitors monthly financial performance, identifies risks or variances, and implements corrective actions with PGTC Director’s approval.
• Ensures accuracy and integrity of financial reports; maintains internal controls; safeguards departmental assets; and ensures compliance with University, State, and Federal accounting requirements.
• Approves purchases, payroll distributions, funding changes, travel authorizations, vouchers, and payment requests.
• Provides recurring and ad hoc reporting to the Dean’s Office and other College and University units.

• Works collaboratively with UF Health, UFP/FCPA clinical leadership, and departmental faculty to ensure the efficient and effective delivery of clinical services, aligning PGTC clinical operations with institutional goals and quality standards.
• Oversees the full PGTC clinical revenue cycle, including patient billing, collections, documentation, coding compliance, and reconciliation, ensuring adherence to UF Health, College of Medicine, and federal, state, and payer regulations.
• Develops and implements processes, policies, and internal controls to optimize revenue capture, reduce errors, and maintain financial integrity while supporting operational efficiency.
• Maintains strong,…