Academic Assistant II - Educational Micro-credentialing Assistant

Job Details

Job No: 538037
Work Type:
Full Time

Location:

Main Campus (Gainesville, FL)
Categories:
Academic Advising/Support, Office/Administrative/Fiscal Support, Veteran's Preference Eligible, Health Care Administration/Support
Department:  - MD-PSYCHIATRY

The Academic Assistant II will support the Department of Psychiatry with the development, implementation, and delivery of autism-related micro credential programs funded through Florida Senate Bill 112. This entry-level role is a great opportunity to support professional learning for educators and childcare providers across Florida, working alongside the UF Center for Autism and Neurodevelopment (UF CAN).

• Coordinate course scheduling and related activities using university systems to enable student registration.
• Update courses in the Learning Management System (Canvas) each semester.
• Perform quality assurance checks on course materials and procedures.
• Update UF Course Catalogs as needed.
• Assist faculty and instructors with setting up Canvas shells, updating class webpages, and gathering syllabi.
• Manage tasks related to student enrollment, from application through program completion.
• Oversee course registration, coordinate elective offerings, and monitor student progress and milestone completion.
• Coordinate the approval process for new online programs and courses.
• Serve as a liaison between faculty and university resources.
• Disseminate university-wide program information to faculty and instructors.
• Ensure grade finalization and course evaluations are completed in accordance with UF timelines.
• Create and maintain Standard Operating Procedures (SOPs) for academic support tasks.
• Track manage data for accreditation reporting and internal tracking.
• Maintain databases for current students and alumni.

• Serve as a point of contact for SB112 grantees regarding program logistics, documentation, and deadlines.
• Coordinate communications between UF CAN and external sites or partners participating in SB112-funded activities.
• Maintain organized records of SB112-related correspondence, approvals, and deliverables.
• Assist in compiling documentation for audits, and compliance reviews.
• Schedule and coordinate meetings, webinars, and site visits related to SB112 activities.
• Prepare agendas, take meeting minutes, and follow up on action items.
• Assist in gathering and formatting data for SB112 progress reports and financial summaries.
• Track submission deadlines and ensure timely delivery of required documentation.
• Support the Administrative Specialist II and Research Administration Manager in processing and tracking SB112 grant disbursements.
• Verify documentation from approved grantees and ensure completeness before routing for payment.
• Help monitor grantee compliance with SB112 program requirements by tracking milestones and deliverables.
• Maintain checklists and logs to support internal reviews and external audits.
• Update internal databases and spreadsheets related to SB112 participants, funding status, and program metrics.
• Ensure data accuracy for reporting and accreditation purposes.

• Assist with preparation of materials for meetings as needed.
• Maintain membership records and update contact information as needed.
• Coordinate with the Fiscal and Research Administration Manager to ensure proper funding and documentation.

$19.16 - $22 hourly; commensurate with education and experience.

• Comprehensive insurance plans including medical, dental, vision, and prescription coverage
• Flexible spending accounts, employee wellness program, and employee assistance program
• Financial security via life and long-term disability insurance, accident and illness insurance
• Plan for your future with retirement savings and investment options that grow with you
• Generous paid time off work options including vacation, sick leave, annual holidays, and personal holiday, and winter break
• Time to recover - 8 weeks of paid parental and medical leave
• Enjoy discounts for on and off-campus activities and services

High school diploma or equivalent and four years of relevant experience.

• Experience with academic program coordination or student services in a higher education setting.
• Familiarity with University of Florida systems such as Canvas, myUFL, and Course Catalog tools.
• Knowledge of grant-funded program administration, including tracking milestones and disbursements.
• Strong organizational skills and attention to detail in managing data, records, and communications.
• Proficiency in Microsoft Office Suite and other administrative tools (e.g., Zoom, Outlook, Excel).
• Excellent written and verbal communication skills for interacting with faculty, students, and external partners.
• Ability to manage multiple tasks and deadlines in a fast-paced, collaborative environment.

The Department of…