Ops Human Resources Assistant

Position: OPS HUMAN RESOURCES ASSISTANT - 42901054
Requisition no: 870655

Agency: agriculture and consumer services

Working title:

ops human resources assistant
- Pay plan: temp

Position number:

Salary: $15.00 hourly

Posting closing date: 03/02/2026

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Ops human resources assistant

(class title: ops staff assistant)

Florida department of agriculture and consumer services

Division of plant industry

* open competitive opportunity -
- This is a part-time other personal services (ops) position
* Contact:

Daisy cook, phone  or email: daisy.cook

Minimum requirements:

A high school diploma or its equivalent and three (3) years of administrative or clerical work experience.

College education from an accredited institution can substitute at the rate of 30 semester (1 year) or 45 quarter hours (1 year) for each year of the required work experience.

Vocational/technical training in the area of secretarial science or office/business studies can substitute at the rate of 720 classroom hours (1 year) for each year of the required work experience.

Possession of a valid driver license.

* attention candidates
* To be considered for a position with the florida department of agriculture and consumer services:

* all fields in the candidate profile must be completed (an attached resume is not a substitution for the information required on the candidate profile).

* work history, hours worked, and formal education fields must be filled out to determine qualifications for this position.

* responses to qualifying questions must be verifiable in the candidate profile.

* resumes and other documentation can be attached to provide additional information.

The florida department of agriculture and consumer services values

And supports employment of individuals with disabilities. Qualified

Individuals with disabilities are encouraged to apply.

Notes:

To maintain fairness and integrity, applicants are required to provide honest and authentic responses during all stages of the evaluation and selection process. Applicants must rely on their own personal knowledge, thoughts, and impressions. A candidate's use of artificial intelligence (ai) tools to answer qualifying questions or participate in interviews will be taken into consideration when determining qualification for the position.

Successful applicant must pass a background screening, including fingerprinting, as a condition of employment.

Linkedin learning training account.

Flexible work schedule available.

Job duties:

General statement: this is an administrative support position in the human resources office that will be responsible for record maintenance, reporting, various administrative tasks, and providing support for the bureaus within the division of plant industry.

Maintains official and working files for employees, to include both the paper files and electronic files (on base). Assist with records' inventory, to include archiving and disposition of records approved for disposal. Updates and maintains electronic records in people first including driver license and home address, as requested. Uses driver license expiration status report to notify employees and their supervisors of driver license discrepancies.

Ensures resolution and updates pertinent records in people first.

Receives and distributes paper paychecks to employees. Formats and save payroll reports. Generates biweekly and supplemental payroll reports and follows up with supervisors and management as needed.

Produces the welcome new hires information and employee photos to send to the division public information office by the 5th of each month. Reviews and provides feedback on needed edits/revisions before the final document is published to the personnel share point page. Provides weekly administrative report for all employees who were hired, separated, or moved positions in the previous week.

Provides assistance to employees as needed with tuition waiver/reimbursement, flexible schedule, outside/dual employment applications, and gator 1 cards. Responds to inquiries from division and department employees, as well as the public, regarding personnel matters.

Responds to written requests for verification of employment and records requests. Receives and distributes w-2 forms annually.

Completes reviews of department of management services phonebook contact information for plant industry as requested.

Performs other related duties as directed by management.

Knowledge, skills, and abilities:

* knowledge and experience in microsoft office suite (word, excel, and outlook).

* knowledge and experience with spreadsheets, databases, and web-based programs.

* skill in performing basic math, writing, and problem-solving.

* skill in completing and maintaining accurate records.

* ability to organize many tasks simultaneously and to follow through on completing tasks within defined timelines.

* ability to record information and file accurately.

* ability to maintain confidentiality.

* ability to effectively communicate, verbally and in writing.

* ability to work with others in a calm, professional and…