Academic Assistant II - Office of MD Admissions

Academic Assistant II – Office of MD Admissions

Job No: 538516 |
Work Type: Full Time |
Location: Main Campus (Gainesville, FL)

The UF College of Medicine Office of MD Admissions is seeking a talented individual to serve as an Academic Assistant II for a dynamic team. This incumbent will be the first point of contact for the Harrell Medical Education Building and particularly the Office of MD Admissions. The role involves greeting visitors, answering inquiries related to the MD admissions process, and fully supporting admission events and community initiatives.

• Provides admission and enrollment support for the University of Florida’s College of Medicine’s MD program.
• Prepares and organizes enrollment materials, documents, files, and reports.
• Articulates standard admission policies, procedures, and deadlines for current or prospective applicants.
• Serves as an essential team member for all admission and recruitment events including MD interview days, committee meetings, and large‑scale yield events.

• Acts as primary support for Community and Pathway Program initiatives, overseeing event planning and logistics, collaborating with stakeholders, and following safety and ethical guidelines.
• Develops a system to maintain applicant and participant data for Community Pathway Program Initiatives.
• Provides support to the Associate Dean of Admissions, assisting in preparing course materials for 4th year electives and third‑year clerkship writing activity.

• Provides excellent customer service for current and prospective students, faculty, vendors, and visitors.
• Delivers academic support for Deans and Directors of the Office of Admissions; includes calendar management, drafting correspondence, and populating program schedules.
• Oversees office requests for technology, facility services, and/or building management to coordinate repairs or maintenance needs.

The University of Florida’s College of Medicine is committed to advancing health through education, research, and patient care. With a focus on innovation and excellence, the college prepares future healthcare leaders through a rigorous curriculum that combines basic sciences with hands‑on clinical experience. The College of Medicine emphasizes interdisciplinary collaboration and community engagement, fostering an environment where students, faculty, and staff work together to improve healthcare outcomes.

The College is home to cutting‑edge research initiatives and state‑of‑the‑art facilities, providing an exceptional training ground for aspiring medical professionals.

To learn more about our programs, visit the College of Medicine website.

• Low‑cost state health plans:
  Medical, Dental, and Vision insurance.
• Life and disability insurance.
• Generous retirement options to secure your future.
• Comprehensive paid time off packages (over 10 paid holidays, paid family, sick and vacation leave).
• Access to UF Training & Organizational Development programs, leadership development, Linked In Learning, and more.
• Tuition assistance through the UF Employee Education Program.
• Public Service Loan Forgiveness (PSLF) eligible employer.

Expected Salary: $19.16 – $20.64 per hour, commensurate with education and experience.

• High school diploma or equivalent and three years of relevant experience.
• Level 2 background screening.

• Bachelor’s degree or equivalent with higher education experience.
• Proven ability to respond to shifting priorities while maintaining progress of independent work.
• Keen attention to detail.
• Excellent organizational skills with the ability to meet multiple deadlines.
• Proven ability to problem‑solve and exercise sound professional judgment.
• A spirit of collaboration and innovation across teams.
• Technical and creative aptitude.

To be considered, upload a cover letter, resume, and a list of three references. This position is eligible for veteran’s preference. If claiming veteran’s preference, upload a copy of your DD‑214. This is a time‑limited position. Applications must…