Attendance Clerk

Job Title: Attendance Secretary

Reports to: Principal

Dept./School: Assigned Campus

Wage/Hour Status: Nonexempt

Pay Grade: PP3

Duty Days: 11 month

Fund Source: 199

Date Revised: August 2016

Maintain accurate attendance records for the campus. Under direct supervision, perform data entry involving attendance.

Education/Certification: High school diploma or GED

Special Knowledge/

Skills:

Ability to use personal computer and software to develop spreadsheets and databases, and do word processing;
Proficient keyboarding, file maintenance, and 10-key skills;
Ability to meet established deadlines.

Experience: Two years data entry experience.

• Collect and enter attendance and PEIMS data into established database and verify accuracy of according to established procedures.
• Prepare and print reports, including attendance reports, grades, class or personnel rosters, end-of-semester reports, or accounting reports.
• Maintain physical and computerized records, including student cumulative folders, progress and failure reports, class rosters, grade books, and schedule changes if applicable.
• Process new student records, including requesting transcripts and records from other schools, setting up cumulative folder, and entering student data into appropriate databases.
• Assist parents, students, and faculty with questions regarding student attendance.
• Process and transmit requests for student information and transcripts.
• Call parents to verify student absences as needed.
• Report all attendance problems to designated administrator.
• Prepare documentation required by law in order to process truancy court filing when necessary.
• With assistance from assistant principals in charge of truancy, prepare and send letters to parents of students regarding attendance issues.

• Assist in campus office as needed.
• Maintain confidentiality.
• Perform other duties as assigned.

None.

Personal computer or online computer terminal, printer, calculator, and copier.

Standard office equipment including personal computer and peripherals. Frequent sitting and standing; occasional bending/stooping, pushing, pulling, and twisting. Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching. Occasional light lifting and carrying (less than 15 pounds). May work prolonged or irregular hours; work inside and outside (exposure to sun, heat, cold, and inclement weather), exposure to noise; occasional district wide and statewide travel.

Work with frequent interruptions; maintain emotional control under stress.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.