Research Administrator II​/III; Office of Research

Research Administrator II/III (Office of Research)

Job No: 539924

Work Type:
Full Time

Location:

Main Campus (Gainesville, FL)

Categories:
Grant or Research Administration, Dentistry

Department:  - DN-OFFICE OF RESEARCH

Research Administrator II/III

• Research Administrator II: Bachelor's degree and two years of experience in grant and contract administration; or an equivalent combination of education and experience.
• Research Administrator III: Bachelor's degree and three years of experience in grant and contract administration; or an equivalent combination of education and experience.

Assist faculty, postdocs, and predocs in preparing and submitting proposal documents to external and internal sponsors. Coordinate routing of the proposal to ensure all appropriate approvals are received and documents are submitted to the agency in a timely fashion. Proposal preparation includes formatting and completing technical and administrative documents, developing project budgets, gathering and organizing required documents, entering proposals into the UFirst database, constructing proposals in agency specific programs such as grants.gov,

proposal, central, and Cayuse. The incumbent understands and conveys both UF and agency specific compliance requirements to the faculty and administration. Ensures all proposal documents are complete, accurately and appropriately formatted according to the agency requirements. Other pre-award activities include working with faculty to identify potential funding sources. Staying informed of and advising faculty and other personnel on current policies and procedures from both internal and external sources as they related to contract and grant activity.

Design, create and maintain templates and spreadsheets for proposals submissions. Responsible for negotiating budgets and terms with sponsors as needed. Gather information for NIH "Just in Time" submissions and/or other agency requirements for pre-award activity. Is consistently organized and detailed oriented in order to manage multiple proposals submissions within short deadlines. Act as liaison for faculty, department staff, administrators, UF core offices, external sponsors and participants in regards to proposal submissions.

Assist with maintaining the proposal log to track all pre-award activity for the college. Assists in preparing quarterly reports reflecting proposals submitted and status of proposals.

Responsible for establishing new, continuing and supplemental awards via UFirst and provide overall management of contracts and grants. Facilitate financial management of federal, foundation and industry grants and overhead accounts. Review and provide monthly financial reports to principle investigators. Provides salary projections for budget forecasting. Meets with PIs on a bi-monthly basis to review financial status of awards, providing oversight and guidance to PIs for management of their awards and resolving accounting issues.

Assist with oversight of grant budgets and payroll distributions. The RA is proactive in making recommendations when adjustments are needed to ensure expenditures are in compliance with federal and university regulations. Analyzes budget balances and works to initiate reallocation of shortfalls or other corrective action when necessary. Provide assistance with subcontract and sub-award agreements and follows up with required reporting and invoices.

Assist C&G in the account close-out process and final reports to the agency. Keeps timelines and assist faculty in adherence to report deadlines and other grant milestones (IRB, IACUC, training etc.). Works closely with faculty to monitor fiscal activity for each award. Act as liaison for faculty, department staff, administrators, UF core offices, external sponsors and participants in regard to award administration.

Responsible for managing the College's NIH Institutional and individual training grants. Complete fellowship appointments for UF HR and in eRA Commons via xTrain. Assist principal investigators with annual progress reports via eRA Commons and xTract.

Responsi…