Academic Assistant

Position: Academic Assistant I
Classification

Title:

Academic Assistant I

Classification

Minimum Requirements

High school diploma or equivalent and two years of relevant experience.

Job Description:

Academic Program Support

* Support Graduate and Undergraduate Coordinators with enrollment, registration, degree certification, and other program-related processes.

* Compile and maintain graduate student annual activity reports for committee review.

* Complete all Graduate School and departmental processes for graduate students, including preliminary and final degree certification.

* Manage permission forms for internships, individual work, and undergraduate research.

* Review graduate admissions applications; monitor receipt of required materials; and communicate with applicants about missing items and decisions.

* Forward application files to admissions committees and coordinate with the Registrar and Admissions Offices.

* Notify instructors of grading procedures, textbook adoptions, and academic deadlines.

* Ensure timely submission of grades and process electronic grade changes.

Office Administration

* Serve as front-line contact for the office: greet visitors, students, and faculty; answer phones; and route inquiries by email, mail, or in person.

* Advise new students, graduate assistants, and visitors on departmental policies, college/university procedures, and academic processes.

* Manage office supply inventory and initiate purchases as needed.

* Assist with department events and receptions, including ordering plaques and coordinating logistics.

* Maintain the department website and social media accounts.

* Manage room calendars for departmental spaces.

Course Scheduling

* Prepare, update, and finalize the department's course schedule each semester.

* Process online requests for past deadline additions, deletions, and revisions to finalize the schedule.

* Track course enrollment before and during each term.

* Maintain records of instructional activities in accordance with UF retention policies, including drop/adds, student petitions, and incomplete grade contracts.

Expected Salary:

The salary is $19.00 - $21.00 per hour.

This is a TEAMS position and is eligible for a suite of excellent benefits, retirement options, and paid leave.

Required Qualifications:

High school diploma or equivalent and two years of relevant experience.

Preferred:

* Knowledge of University of Florida policies, procedures, and academic systems (e.g., People Soft, Student Information System).

* Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and UF business systems.

* Familiarity with Word Press and Canva.

* Excellent organizational, communication, and interpersonal skills.

* Ability to prioritize tasks and meet deadlines in a fast-paced academic environment.

* Comfortable working independently and collaboratively with faculty, staff, and students.

* Knowledge of FERPA regulations and experience handling confidential student records.

Special Instructions to Applicants:

To be considered for this position, please upload your cover letter, resume, and the names and contact information of three professional references.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

This position is eligible for Veteran's preference. If you are claiming Veteran's preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.

Health Assessment

Required:

No