Academic Assistant II - Office of MD Admissions

Academic Assistant II – Office of MD Admissions

Location:

Main Campus (Gainesville, FL)

The UF College of Medicine Office of MD Admissions is seeking a talented individual to serve as the first point of contact for the Harrell Medical Education Building and the Office of MD Admissions. The candidate will greet visitors, answer inquiries related to the MD admissions process, and fully support admission events and outreach initiatives.

• Provides admission and enrollment support for the University of Florida's College of Medicine MD program.
• Prepares and organizes enrollment materials, documents, files, and reports.
• Articulates standard admission policies, procedures, and deadlines for current or prospective applicants.
• Assists in all admission and recruitment events including MD interview days, committee meetings, and large‑scale yield events.

• Acts as primary support for Community and Pathway Program initiatives, overseeing event planning and logistics, collaborating with stakeholders, and following safety and ethical guidelines.
• Develops a system to maintain applicant and participant data for Community Pathway Program initiatives.
• Provides support to the Associate Dean of Admissions, assisting in preparing course materials for fourth‑year electives and for the third‑year clerkship writing activity.

• Provides excellent customer service for current and prospective students, faculty, vendors, and visitors.
• Delivers academic support to Deans and Directors of the Office of Admissions, including calendar management, drafting correspondence, and populating program schedules.
• Oversees office requests for technology, facility services, and building management to coordinate repairs or maintenance needs.

Required:

• High school diploma or equivalent and three years of relevant experience.
• Level 2 background screening.

Preferred:

• Bachelor's degree or equivalent with previous higher education experience.
• Proven ability to respond to shifting priorities while maintaining progress of independent work.
• Keen attention to detail.
• Excellent organizational skills with the ability to meet multiple deadlines.
• Proven ability to problem‑solve and exercise sound professional judgement.
• Spirit of collaboration and innovation across teams.
• Technical and creative aptitude.

• Low‑cost state health plans:
  Medical, Dental, and Vision Insurance.
• Life and Disability Insurance.
• Generous retirement options.
• Comprehensive paid time off: includes over ten paid holidays, family leave, sick leave, and vacation leave.
• Professional development opportunities: training & organizational development programs, leadership development, Linked In Learning, and more.
• Tuition assistance through the UF Employee Education Program.
• Public Service Loan Forgiveness (PSLF) eligible employer.

Expected Salary: $19.16 - $20.64 per hour, commensurate with education and experience.

The University of Florida is an Equal Employment Opportunity Employer.