Undergraduate Program Assistant

Undergraduate Program Assistant

Job No: 540003
Work Type: Full Time
Location: Main Campus (Gainesville, FL)
Categories: Office/Administrative/Fiscal Support, Veteran's Preference Eligible
Department:  - LS-ANTHROPOLOGY-GENERAL

The Undergraduate Program Assistant supports the administration and daily operations of the department's undergraduate program and company business activities. This position collaborates with faculty, students, and university partners to coordinate academic processes, maintain student and program records, support HR and payroll functions, assist with purchasing activities, and contribute to departmental events and initiatives.

• Coordinate undergraduate admissions paperwork, application processing, and file tracking in partnership with the Undergraduate Coordinator.
• Assist undergraduate students with registration, independent study setup, general policy questions, and related academic paperwork.
• Coordinate grade submission processes, change‑of‑grade forms, post‑add/drop requests, classroom assignments, ad hoc room scheduling, and independent study/research course sections.
• Support undergraduate program web page updates, program templates, course effort data, and backup preparation for FAR and effort reporting.
• Assist with planning and execution of departmental events, including receptions, open houses, holiday parties, and recruitment weekends.

• Process OPS and STAS appointments, onboarding paperwork, UFID creation, Person of Interest ePAFs, and directory affiliations.
• Coordinate departmental payroll processing, including distribution entry and tracking, preliminary and final paylist review, and payroll adjustments.
• Support time reporting and approval processes for faculty and student employees.
• Assist search committees with search paperwork and candidate visit coordination.

• Coordinate vendor applications, requisitions, purchase orders, software purchases and renewals, and P‑Card transactions.
• Support purchasing for faculty and students, including subscriptions, professional memberships, fees, service items, and independent contractors.

Expected Salary: $20.00 - $22.00

This is a TEAMS position and is eligible for a suite of benefits, retirement options, and paid leave.

• High school diploma or equivalent and four years of relevant experience.

• Working knowledge of myUFL, People Soft, and UF academic‑administrative systems.
• Experience supporting undergraduate academic programs, student records, course scheduling, grading, or student services.
• Strong organizational, written communication, and interpersonal skills.
• Ability to manage multiple deadlines, maintain accuracy, and protect confidential information.
• Experience with payroll, appointments, purchasing, or related university administrative processes.

The University of Florida is an Equal Employment Opportunity Employer. Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call  or the Florida Relay System at  (TDD) or visit Accessibility at UF.