Skilled Nursing HR & Administrative Assistant — Onsite

Administrative Assistant - Skilled Nursing Facility

The Administrative Assistant supports the daily administrative and Human Resources operations of the skilled nursing facility. This position serves as a key support role for employee onboarding, recruitment, personnel records management, scheduling coordination, and general office administration. The ideal candidate is organized, professional, detail-oriented, and able to maintain confidentiality in a healthcare environment.

While working here, you will enjoy:

• Now offering Blue Cross Blue Shield health insurance!
• Competitive Wages
• Referral Bonuses
• Tuition Reimbursement Program
• Pay Activ, Get Paid Before Pay Day
• Team Building Events
• Lots of Employee Appreciation Activities
• Friendly Fun Competitions
• Milestone Luncheons / Gifts
• Mentorship Programs
• Holiday Pay
• Medical
  * Dental
  * Vision
  * Life
  * STD Insurances
• 401K retirement plan

Essential Duties and Responsibilities:

• Prepare onboarding paperwork and new hire orientation materials
• Maintain employee personnel files and ensure documentation is complete and compliant with Florida healthcare regulations
• Track employee licenses, certifications, CPR renewals, and mandatory in-service training requirements
• Assist with background checks, drug screenings, and employment verification processes
• Support payroll and timekeeping functions by reviewing attendance records and processing time-off requests
• Respond to employee inquiries regarding policies, benefits, and general HR procedures
• Maintain confidentiality of employee and resident information in accordance with HIPAA regulations

• Answer and direct phone calls, emails, and visitor inquiries in a professional manner
• Maintain office supplies, filing systems, and administrative records
• Prepare reports, spreadsheets, correspondence, and meeting materials
• Coordinate meetings, orientations, and staff training schedules
• Support department managers with clerical and administrative tasks as needed
• Assist with compliance documentation for surveys, audits, and inspections

• Promote a positive and professional work environment
• Assist with employee recognition activities and staff events
• Ensure compliance with company policies and facility procedures

• High school diploma or equivalent required;
  Associate degree preferred
• Minimum one (1) year of administrative or HR experience preferred
• Experience in a healthcare, long-term care, or skilled nursing environment preferred
• Knowledge of basic HR practices and Florida employment regulations preferred
• Proficiency in Microsoft Office and HR/payroll software systems

Equal Employment Opportunity Statement

We are committed to providing a workplace free from discrimination, harassment, and retaliation. Employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, genetic information, or any other protected status, and are based on merit and qualifications.