Registrar Services Coordinator II; Records and Degrees

Registrar Services Coordinator II (Records and Degrees)

Job No: 539208
Work Type: Full Time
Location: Main Campus (Gainesville, FL)
Categories: Academic Advising/Support, Office/Administrative/Fiscal Support
Department:  - EM-OFFICE OF REGISTRAR

The Office of the University Registrar is seeking a detail-oriented and organized individual to join our Records and Degrees team as a Registrar Services Coordinator II. In this role, you will manage diploma orders, process dual major and degree approvals, administer grade activities, and assist with maintaining the university's grade collection system.

• Coordinate student degree application management, including coding minors and dual majors, and maintaining student program and plan data.
• Handle diploma orders and degree reinstatements.
• Assist with end-of-term processes, including degree certification and grade processing, and provide content and edit page proofs of the commencement program.
• Provide data related to degrees and certificates awarded to the National Student Clearinghouse.

• Monitor termly and session calendars to create grade rosters and post grades.
• Collaborate with colleges and departments to grant grading access to staff members.
• Provide training and problem-resolution support for all grade and degree certification system functions.
• Maintain grading and degree certification listservs to provide essential information to staff across campus.
• Assist with the final reconciliation of grades to transcripts each term to ensure data accuracy.
• Maintain all processes related to the change of grade functions.

• Assist with course title changes, retroactive corrections, and holds.
• Reconcile duplicate UFIDs in the student directory.
• Assist with converting permanent record cards to the online transcript system.
• Resolve transcript errors and approve transcript orders daily.
• Manage holds on students' academic records in compliance with university and State Board of Education rules.

• Provide informational service to students, the university community, and the general public.
• Evaluate and respond to inquiries concerning academic records and university policy.

• Supervise full-time staff and student assistants assigned to the area.
• Review internal procedures, systems, and record-keeping methods.
• Cross-train to assist in all areas of the office during peak workload periods.
• Perform other related duties as assigned by supervisor.

Expected Salary: $47,500 annually. Benefits include Health, Dental, and Vision Insurance;
State Retirement Plans;
Paid Time Off (approximately 22 days of vacation leave, 13 days of sick leave, and 11 paid holidays annually);
Tuition Assistance;
Public Service Loan Forgiveness (PSLF Eligible Employer).

Master's degree in an appropriate area; or a bachelor's degree in an appropriate area and two years of relevant experience.

• Ability to establish and maintain professional and effective working relationships.
• Excellent verbal and written communication skills.
• Demonstrated experience supervising staff, including coaching, performance management, and supporting professional development.
• Ability to comprehend and interpret university and Registrar policies, procedures, and academic regulations.
• Ability to establish work priorities and coordinate the timely completion of work assignments.
• Strong organizational skills.
• Ability to work independently, exercise good judgment, and work with minimal supervision.

Applications Close: 17 May 2026

The University of Florida is an Equal Employment Opportunity Employer.

Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call  or the Florida Relay System at  (TDD) or visit Accessibility at UF.