Academic Assistant II - Office of Student Affairs - College of Medicine

Classification

Title:

Academic Assistant II

Job Description:

The Academic Assistant II provides high-level administrative and operational support to the Office of Student Affairs by serving as the primary point of contact for students, faculty, staff, and visitors, maintaining student records, coordinating calendars and compliance tracking, and supporting a variety of student programs and services. The role also manages routine office operations, including invoice processing, supply management, room reservation requests, and the preparation of documents and reports.

About This Role:

Student Affairs Support

* Serve as the primary point of contact for students, faculty, staff, and visitors by greeting guests, responding to inquiries, and managing incoming phone calls, emails, mail, and deliveries.

* Oversee and maintain accurate records of student , fob requests, and general access requests, ensuring appropriate documentation and timely processing.

* Manage office supply inventory, including ordering, receiving, and distributing supplies.

* Update and maintain websites and Canvas pages to support communication efforts.

* Process and reconcile departmental invoices ensuring accuracy and compliance with university procedures.

Program Support

* Provide administrative and logistical support for student programs, initiatives, and events, including preparation, coordination, and on-site assistance.

* Manage and track bookings and calendars for all student support services to ensure efficient scheduling and resource utilization.

* Track and monitor compliance documentation for MD students, ensuring completion, accuracy, and adherence to program requirements.

Operations Support

* Coordinate requests related to room reservations, technology needs, facility services, and building operations; collaborate with appropriate units to address repairs, maintenance, and service needs.

* Prepare routine documents, correspondence, spreadsheets, and reports on behalf of the Office of Student Affairs, ensuring accuracy, professionalism, and timely distribution.

We Offer Exceptional Benefits:

* Low-cost State Health Plans:
Medical, Dental, and Vision Insurance

* Life and Disability Insurance

* Generous Retirement Options to secure your future

* Comprehensive Paid Time Off Packages: (includes over 10 paid holidays, as well as paid family, sick and vacation leave)

* Exceptional Personal and Professional Development Opportunities:
Access to UF Training & Organizational Development programs, leadership development, Linked In Learning, and more

* Tuition Assistance through the UF Employee Education Program

* Public Service Loan Forgiveness (PSLF) Eligible Employer

About the College of Medicine:

The University of Florida's College of Medicine is committed to advancing health through education, research, and patient care. With a focus on innovation and excellence, the college prepares future healthcare leaders through a rigorous curriculum that combines basic sciences with hands-on clinical experience. The College of Medicine emphasizes interdisciplinary collaboration and community engagement, fostering and environment where students, faculty, and staff work together to improve healthcare outcomes.

The College is home to cutting-edge research initiatives and state-of-the-art facilities, providing an exceptional training ground for aspiring medical professionals. Dedicated to enhancing the health of community, the College of Medicine plays a pivotal role in shaping the future of medicine.

For more information about the College of Medicine and its programs, visit College of Medicine.