Program Assistant- Family & Community Well

Position: Program Assistant- Family & Community Well-Being
The Program Assistant provides high-level administrative and operational support to programs under the Chief of Family and Community Well-Being. This role supports multiple departments including Development and Community Relations, Recruitment, and the Family Resource Centers by coordinating projects, assisting with fundraising campaigns, lifting boxes, transporting donated items to and from a storage facility, sorting donations, managing data, preparing reports, and ensuring smooth day-to-day operations.

Responsibilities include preparing correspondence, providing occasional coverage at the Family Resource Centers, scheduling meetings, tracking, and entering data, maintaining accurate records, and assisting with loading, unloading, sorting, and preparing donated items.

This role is essential in keeping programs running efficiently and ensuring strong communication and coordination across departments.

Essential Job Functions

• Records, prepares, and distributes meeting minutes in a timely manner.
• Provides administrative support to various departments by supply ordering, record maintenance, and coordinating and scheduling meetings for various departments.
• Compiles and enters data from various sources - including volunteer hours, donations, grant submissions, and satisfaction surveys - ensuring accuracy and completeness.
• Creates charts, graphs, and visual summaries for presentations and reports.
• Drafts and types letters, memos, and reports for supervisors and program staff.
• Supports Development and Community Relations with fundraising campaigns, special events, and community drives through administrative and organizational tasks and also by loading, unloading, sorting, and cataloging donated items.
• Provides coverage and support at Family Resource Centers, including receptionist duties, data entry, and general clerical responsibilities.
• Performs functions under time frames that are often of short duration.
• Demonstrates cultural awareness and sensitivity to the diverse populations served.
• Performs other related duties as assigned.

Education and Experience:

High school diploma or equivalent;
Associate's degree in related field preferred; and two (2) years of relevant experience in an administrative/clerical position; or an equivalent combination of education and experience.

Special Qualifications:

Possession of a valid, State of Florida driver's license to operate the motor vehicle operated. Requirement exists at the time of hire and as a condition of continued employment.