Research Administrator III - Pediatric Grants Office

Job No: 536887

Work Type: Full Time

Location: Main Campus (Gainesville, FL)

Categories: Grant or Research Administration, Health Care Administration/Support

Department:  - MD-PEDS-ADMINISTRATION

Research Administrator III

Bachelor's degree and three years of experience in grant and contract administration; or an equivalent combination of education and experience.

The Research Administrator III plays an integral role in the Department's ability to achieve its research mission. This position supports the grants and contracts for the Department of Pediatrics. The Research Administrator directs and manages the development and administration of complex proposals to federal, state, and private funding agencies following institutional policy; oversees award setup and post‑award management; and provides support to Principal Investigators and administrative staff.

The role ensures departmental research operations run smoothly and supports departmental research objectives. Pre‑ and post‑award activities are processed following governing policy and adhered to deadlines.

• Work with departmental and institutional units to ensure all awards are fully executed and processed by the Division of Sponsored Programs (DSP).
• Manage and monitor all awards or award modifications through completion by DSP.
• Ensure timely processing of all awards or award modifications.
• Collaborate with PIs and DSP to receive award notifications, review proposed and funded budgets for changes, and provide budget item justifications per sponsor requests.
• Resolve outstanding items preventing awards from being published by DSP.
• Work directly with Departmental Assistant Directors to ensure appropriate post‑award management.
• Complete no‑cost extension requests with the sponsor and/or DSP.
• Ensure completion of reports to funding agencies.
• Provide data for faculty reporting across all academic areas, including promotion, tenure, evaluation, and research application metrics.

• Work with departmental and institutional units to ensure all awards are fully executed and processed by the DSP.
• Manage and monitor all awards or award modifications through completion by DSP.
• Ensure timely processing of all award or modification.
• Work with PIS and DSP to review budgets and provide item justifications.
• Resolve outstanding items preventing award publication.
• Support post‑award management with Departmental Assistant Directors.
• Manage no‑cost extensions with sponsors and DSP.
• Produce required reports to funding agencies.
• Provide faculty reporting data across academic areas.

• Manage the effort reporting process and certify each semester faculty and staff research and teaching effort, working with the department administrator to ensure correct entries.
• Prepare grant reports, financial projections, and attend meetings as needed with the Principal Investigator and Director.
• Assist with special tasks and projects as assigned.

$70,000 - $80,000 per year

Bachelor's degree and three years of experience in grant and contract administration; or an equivalent combination of education and experience.

• Independently functional in all modules of UFIRST.
• Proven ability to submit federal and non‑federal grant proposals.
• Experience in pre‑ and post‑award grant management for basic science projects and clinical trials.
• Demonstrated ability to read grant awards, process via UFIRST, and provide guidance to PIs, staff, and sponsors.
• Experience using the myUFL financial system with knowledge of balances, chart field information, HRACs, and award details.
• Familiarity with University policies and procedures related to pre‑ and post‑award grant management.
• Good verbal and written communication skills.
• Strong organizational development skills.
• Demonstrated experience operating in Microsoft Excel.

The University of Florida is an Equal Employment Opportunity Employer.

Hiring is contingent on eligibility to work in the U.S.