Staff Assistant

Salary Range

$34,760.00 - $38,236.00 annually ($1,336.92 - $1,470.62 biweekly). The hiring salary may exceed the maximum posted salary.

Provides administrative support to the Program Operations Administrator (POA). This position requires independent work and decision making in preparing correspondence and reports for supervisor's signature; dispersing incoming information to facility/department staff and independently initiating special projects.

Operates computer, printer, copier and fax machine. Responsible for entering and retrieving data from electronic files for compilation of reports and/or information requested to include but not limited to entering resident incident report data, processing and tracking client trust and trust account funds.

Independently prepares memorandums, letters, forms and other documents in response to incoming mail, phone calls, assignments and special projects; ensures they are completed timely and accurately. Reviews all documents for the POA's signatures prior to the POA's review for accuracy and compliance with internal operating procedures and protocols.

Establishes and maintains all records, files, correspondence and reports. Develops systems for retrieving data from files. Researches, collects and prepares reports to be used by the POA from assignments or data requested from Administration and tracks assignments and reports through completion and resolution of the request to ensure timely submission.

Coordinates and/or oversees personnel activities for the Facility/Department as designated by the POA, including but not limited to scheduling/tracking of new employee facility orientation, processing the separation of employees, filling vacant positions, maintaining a current facility Table of Organization.

Schedules appointments for and maintains the POA's calendar and appointments. Receives visitors and screens incoming calls and answers inquiries of moderate complexity. Takes and delivers messages to staff.

Other related duties as assigned.

• If hired with an out-of-state license a valid Florida State driver’s license must be obtained within 30 days.
• Corrective Lenses Restricted license are acceptable provided the driver wears the corrective lenses while operating a state vehicle.
• Must be willing to perform essential services before, during, and after an emergency.
• Must be willing to work beyond the normal work schedule to maintain minimum coverage levels and meet the needs of the Agency.

This position may be required to perform essential services before, during, and after an emergency per APD OP 2-0035.

This position is critical to the safety and supervision of residents and may require the incumbent to work beyond their normal work schedule to maintain minimum coverage levels in the facility.

• Computer software, i.e., Microsoft Word, Excel, SharePoint, PowerPoint, Outlook; the Internet
• Filing systems
• Typing memorandums and various reports
• Developing and implementing tracking systems

• Maintain efficient and organized filing and tracking systems
• Type efficiently
• Interact with all customers in a professional manner
• Pay attention to details
• Work as part of a team

Applicants must complete all fields in the Candidate Profile, including their work history with the month and year.

Responses to Qualifying Questions must be verifiable in the Candidate Profile, and “see resume” will not be considered an acceptable response.

Resumes and other documentation can be attached to provide additional information, but this will not replace the required completed Candidate Profile.

All applicants should complete the online application process.

Responses to the qualifying questions are required to be considered for this position. Answers to the qualifying questions must be verifiable based on your submitted application.

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be suspended or…