Academic Assistant II - Office of Student Affairs - College of Medicine

Classification Title

Academic Assistant II

Academic Assistant II provides high‑level administrative and operational support to the Office of Student Affairs by serving as the primary point of contact for students, faculty, staff, and visitors, maintaining student records, coordinating calendars and compliance tracking, and supporting a variety of student programs and services. The role manages routine office operations, including invoice processing, supply management, room reservation requests, and the preparation of documents and reports.

• Serve as the primary point of contact for students, faculty, staff, and visitors by greeting guests, responding to inquiries, and managing incoming phone calls, emails, mail, and deliveries.
• Oversee and maintain accurate records of student , fob requests, and general access requests, ensuring appropriate documentation and timely processing.
• Manage office supply inventory, including ordering, receiving, and distributing supplies.
• Update and maintain websites and Canvas pages to support communication efforts.
• Process and reconcile departmental invoices ensuring accuracy and compliance with university procedures.

• Provide administrative and logistical support for student programs, initiatives, and events, including preparation, coordination, and on‑site assistance.
• Manage and track bookings and calendars for all student support services to ensure efficient scheduling and resource utilization.
• Track and monitor compliance documentation for MD students, ensuring completion, accuracy, and adherence to program requirements.

• Coordinate requests related to room reservations, technology needs, facility services, and building operations; collaborate with appropriate units to address repairs, maintenance, and service needs.
• Prepare routine documents, correspondence, spreadsheets, and reports on behalf of the Office of Student Affairs, ensuring accuracy, professionalism, and timely distribution.

• Low‑cost State Health Plans:
  Medical, Dental, and Vision Insurance
• Life and Disability Insurance
• Generous Retirement Options to secure your future
• Comprehensive Paid Time Off Packages (includes over ten paid holidays, paid family, sick, and vacation leave)
• Exceptional Personal and Professional Development Opportunities including UF Training & Organizational Development programs, leadership development, Linked In Learning, and more
• Tuition Assistance through the UF Employee Education Program
• Public Service Loan Forgiveness (PSLF) Eligible Employer

The University of Florida’s College of Medicine is committed to advancing health through education, research, and patient care. With a focus on innovation and excellence, the college prepares future healthcare leaders through a rigorous curriculum that combines basic sciences with hands‑on clinical experience. The College of Medicine emphasizes interdisciplinary collaboration and community engagement, fostering an environment where students, faculty, and staff work together to improve healthcare outcomes.

The College is home to cutting‑edge research initiatives and state‑of‑the‑art facilities, providing an exceptional training ground for aspiring medical professionals. Dedicated to enhancing the health of our community, the College of Medicine plays a pivotal role in shaping the future of medicine.

$19.15 – $25.19 per hour; commensurate with education and experience.

• High school diploma or equivalent and three years of relevant experience.

• Experience supporting staff and faculty in an academic/higher‑education setting.
• Experience with Microsoft Office Suite and Adobe applications.
• General knowledge of academic office operations.
• Proven ability to prioritize and coordinate assignments.

• Upload cover letter, resume, and list of three professional references.
• Application must be submitted by 11:55 p.m. (ET) of the posting end date.