Administrative Spec II
Job in
Gainesville, Alachua County, Florida, 32601, USA
Listed on 2026-06-13
Listing for:
University of Florida
Full Time
position Listed on 2026-06-13
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Business Administration, Clerical, Data Entry -
Business
Office Administrator/ Coordinator, Business Administration
Job Description & How to Apply Below
Title:
Administrative Spec II
Classification
Minimum Requirements:
Bachelor's degree and three years of relevant experience; or an equivalent combination of education and experience.
Job Description:
Administrative Support:
* Provides high-level administrative assistance to the Senior (Sr.) Director of TAPS and three Associate
Directors, including calendar management, meeting coordination, and preparation of confidential
reports and correspondence.
* Manages routine and non-routine tasks that support the daily operations of TAPS.
* Assists in preparing presentations, reports, and documentation for leadership meetings.
* Ensures that time and leave are reported timely and accurately as required for UF Payroll deadlines.
* Assists the BA-HR office in preparing all documents for leave of absences.
Operational Support
* Assists with managing validator lists for gate systems and runs monthly report on validations.
* Assists with managing office supply inventory, ordering items as needed.
* Assists with Preview and represents TAPS with campus events.
* Manages the TAPS website, periodically verifying current information and posting website updates.
* Tracks and logs departmental complaints/inquiries to ensure timely responses and closeout.
Personnel Responsibilities:
* Acts as liaison between TAPS and the Business Affairs | Construction, Facilities & Real Estate Human Resources (BA | CFRE HR) office.
department.
* Assists the BA | CFRE HR office in competing all personnel-related actions, including posting new
positions for hire, updating position descriptions, new hire paperwork, separations, Family and Medical Leave Act (FMLA) actions,
and leave administration.
* Manages user log-ins for TAPS employees on various software platforms.
* Assigns training for new hires within TAPS, tracks completion.
* Maintains current general knowledge of UF personnel policies and procedures.
Additional duties as assigned.
Valid FL Driver's License is Required.
NORMAL
WORK SCHEDULE:
Monday - Friday, 8am - 5pm
40 Hours per week
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