Administrative Spec II
Job in
Gainesville, Alachua County, Florida, 32601, USA
Listed on 2026-06-15
Listing for:
University of Florida
Full Time
position Listed on 2026-06-15
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Business Administration, Administrative Management
Job Description & How to Apply Below
Title:
Administrative Spec II
Classification
Minimum Requirements:
Bachelors degree and three years of relevant experience; or an equivalent combination of education and experience.
Job Description:
Department Operations
* Partner with clinic administration to provide specialized administrative coordination and resolution of complex issues related to clinic operations.
* Responsible for daily asset management and annual inventory.
* Maintain computer inventory and assignment of offices within 1329 Building.
* Collaborates with Faculty and Office of Research to prepare Faculty Assignment Reports and Effort.
* Oversee department motor pool.
* Manage program meetings and events, including scheduling the venue, coordinating catering, reviewing vendor contracts, and overseeing all details associated with the event.
* Assists department and clinical staff on marketing and community outreach efforts.
* Assist with department website updates.
* Complete annual space allocation survey.
* Reports to the Chair of the department on the Promotion and Tenure process by preparing correspondence requesting reviewers to review packets, gathering vital packet information, and tracking progress of packets.
* Coordinates and supports the work of student assistant in the department.
Purchasing and Procurement
* Collaborate with Office of Research on faculty award requirements, CAS exemptions, and research.
* Review submitted PCard transactions in UFGO prior to approval.
* Process orders in myUF Marketplace.
* Review and approve requisitions and enter appropriate chart fields.
* Work with vendors to become university suppliers.
* Resolve issues with vendor payments.
* Assist with purchasing contract negotiations and routing for signatures.
Travel
* Approve travel related expense reports in UFGO.
* Review UF GO reports from Enterprise Analytics for issues related to open reports and unassigned transactions.
* Assist faculty and staff with travel and expense issues.
* Assist with any travel issues related to DMD Extramural Rotations program.
Fiscal Oversight
* Assist with Tier 2 reconciliation within Transaction Review Dashboard.
* Maintains Excel budget workbooks for foundation accounts to accurately track and reconcile expenditures.
* Assist with reporting requirements for foundation accounts, including running reports from Enterprise Analytics and retrieving supporting documentation from university systems.
* Identify areas for improved efficiency and process improvement related to financial operations with offsite clinics, research labs, and department programs.
* Offer guidance on fiscal processes to ensure compliance with university directives.
Special Projects and Other Duties
* Engage in additional tasks and responsibilities as needed to support departmental operations and objective
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