Staff Assistant Ops

STAFF ASSISTANT OPS

This highly responsible position serves as the Staff Assistant OPS within Nursing Services. The role is a collaborative team player who works seamlessly across all sections within the program office. It requires independent judgment, proactive approach, and exceptional attention to detail.

• The incumbent will act as the HR liaison, facilitating and submitting documents/requests to HR (new hire packets, personnel actions, position descriptions, classification request forms, etc.).
• Coordinate incident reporting data analysis, abuse reporting investigations, mortality review committee coordination, disaster planning operations support, and safety committee support.
• Administer reporting and data gathering/analysis for quality improvement initiatives.
• Prepare incident reports and gather “significant information” such as admission, treatment and discharge data.
• Develop database/spreadsheet for analysis of incident data, medical diagnostics and results.
• Facilitate facility quality improvement initiatives based on data.
• Coordinate risk management correspondence and interface with DCF Mental Health Program Office reporting requirements.
• Compile and analyze data for administrative decisions.
• Draft memoranda and correspondence for administrative decisions and policies.
• Collect and present data for budget preparation.
• Implement budget control methods across fiscal, personnel and administrative areas.
• Interpret established policy and provide information for problem resolution.
• Perform other duties as assigned.

• Knowledge of office procedures and practices.
• Knowledge of effective communication principles and techniques.
• Knowledge of data collection methods.
• Basic arithmetic skills.
• Ability to understand and apply rules, regulations, policies and procedures.
• Ability to interact politely and courteously with the public.
• Ability to perform basic arithmetical calculations.
• Ability to work independently.
• Ability to use problem-solving techniques.
• Ability to plan, organize and coordinate work assignments.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others.

• Three years of secretarial or clerical work experience.
• College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours for each year of the required work experience.
• Vocational/technical training in secretarial science or office/business studies can substitute at the rate of 720 classroom hours for each year of the required work experience.
• A high school diploma or its equivalent can substitute for one year of the required work experience.

US CITIZEN REQUIREMENT:
Only U.S. citizens and lawfully authorized alien workers will be hired.

SELECTIVE SERVICE SYSTEM REGISTRATION:
All selected male candidates born on or after October 1, 1962, must be registered with the Selective Service System (SSS). Verification of Selective Service registration will be conducted prior to hire.

RETIREE NOTICE:
Retirees of the Florida Retirement System (FRS) should check with the FRS on how current benefits may be affected by re‑employment. Retired benefits may be suspended or voided, and repayment may be required.

BACKGROUND SCREENING:
The Florida Department of Children and Families requires a successful State and National criminal history check as a condition of employment before beginning employment. Screening includes fingerprinting for State and Federal criminal records checks and may include local criminal history checks.

Candidates requiring reasonable accommodation pursuant to the Americans with Disabilities Act must notify the agency hiring authority in advance.

Drug-Free Workplace:
All employees are subject to reasonable suspicion drug testing per Florida law.

State of Florida is an equal opportunity employer and an EEO employer.