Purchasing Assistant

Job No: 539087

Work Type: Full Time

Location: Main Campus (Gainesville, FL)

Categories: Facilities Operations/Skilled Trades, Office/Administrative/Fiscal Support, Veteran's Preference Eligible

Department:  - HO-HOUSING OFFICE

• Classification
  
  Title:
  
  Purchasing Assistant

High school diploma or equivalent and one year of appropriate experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.

Assist with student programming purchasing functions for department.

• Facilitate procurement of goods and services for student programming across the department
• Create carts in UF Market Place to initiate purchasing of items
• Review purchasing requests in internal departmental purchasing system
• Review and maintain pending purchase orders; follows up as needed
• Responsible for communicating status updates or information on purchases to requestors

Lead the receipt and distribution of goods

• Lead the receiving and checking-in of goods delivered to the central receiving area
• Review and approve receiving documentation for completeness and accuracy; ensure items match purchase orders
• Prepare received orders for distribution to requestors; distribute as needed

Manages the Office Services photocopy area, mailroom, and office supply areas

• Manage and operate photocopy services for the department
• Support unit office by responding to walk-in requests, answering phones, and responding to email inquiries
• Responsible for ordering, tracking, and issuing all office supplies for the department
• Provide support for all mail functions and acts as liaison for University Mail Services, United States Post Office, and other special mail delivery services (e.g. UPS, Fed Ex); sort incoming mail/packages and deliver to appropriate area or individual; process outgoing mail
• Deliver departmental bank bag to Criser Hall daily

Assist with processing receiving, delivery of items as well as maintaining inventory for all products purchased within area of responsibility

• Ensure orders received are complete and accurate following up with vendors as required
• Coordinate delivery of items as well as distribution to the various internal units after items are received
• Serve as back-up to fulfill inventory supply requests from current inventory of products as needed.
• Assist in the loading and unloading of supplies and equipment to the receiving areas
• Assist in maintaining inventory of materials and supplies for area of responsibility
• Assist with conducting physical inventories of supply warehouse and furniture shop operations.

Develop reports, handle special projects, tasks, and other duties as assigned.

• Perform administrative tasks as required such as filing, scanning, and faxing
• Operates state vehicles

$18 - $19 per hour

High school diploma or equivalent and one year of appropriate experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.

EDUCATION & EXPERIENCE

• Familiarity with UF Finance and Accounting processes and procedures UF Procurement policies and procedures
• Knowledge of UF Market Place
• Experience with stores/receiving operation
• Experience with record keeping processes and procedures

• Demonstrated proficiency with computers and basic software applications (e.g. work order management systems, Microsoft Office)
• Demonstrated ability to communicate with various levels of staff and interpersonal skills
• Demonstrated attention to detail, professionalism, dependability, and timeliness

• Ability to remain discreet and respect the privacy of residents, tenants, and/or guests.
• Ability to work independently
• Demonstrated ability to function effectively in a fast‑paced environment with frequent interruptions
• Demonstrated ability to handle multiple projects or tasks simultaneously
• Demonstrated ability to understand, interpret, and apply rules, regulations, policies, and procedures
• Demonstrated ability to work as part of a team in a multi‑faceted environment

• In order to be considered, you must upload your cover letter and resume.
• Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Yes

05 April 2026

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The University of Florida is an Equal Employment Opportunity Employer.

Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call  or the Florida Relay System at  (TDD) or visit Accessibility at UF.