Academic Assistant II

Job Title

Academic Assistant II

The Academic Assistant II supports the Department of Astronomy's academic programs by coordinating courses, maintaining records, and assisting students and faculty.

• Manage course logistics, scheduling, and facilitating classroom/exam requests for the department.
• Oversee registration, waitlists, and enrollment monitoring for courses.
• Facilitate on-time grade collection and submission.
• Maintain student and course records in UF systems (e.g., People Soft, GIMS).
• Track undergraduate and graduate student progress, milestones, and forms.
• Support graduate admissions by tracking materials and communicating with applicants.
• Provide front-line customer service and route department inquiries.
• Assist with calendar management, meetings, and academic events.
• Provide backup coverage for other administrative functions as needed.

High school diploma or equivalent and three years of relevant experience.

• Knowledge of UF systems (People Soft/Student Admin, GIMS) and CLAS academic procedures.
• Strong communication and customer service skills.
• Ability to interpret and apply Registrar, Graduate School, and International Center requirements.
• Demonstrated proficiency with office productivity software (e.g., word processing, spreadsheets, email/calendar tools) and ability to learn new systems.

Veteran's Preference:
Eligible.

The salary is $20-$22/hourly, commensurate with qualifications and experience. This is a TEAMS position—UF's designation for staff roles—eligible for a comprehensive benefits package, including paid leave, retirement plans, and health insurance.

The University of Florida is an Equal Employment Opportunity Employer.