Administrative Support Assistant III

Job No:

538400

Full Time

Main Campus (Gainesville, FL)

Office/Administrative/Fiscal Support, Veteran's Preference Eligible

- ED-STL SCHL-TEACH - LEARN

Administrative Assistant III

High school diploma or equivalent and seven years of relevant experience or an equivalent combination of education and experience.

This position is located within the School of Teaching and Learning administrative unit within the College of Education. It reports to the Office Manager and includes responsibilities in Human Resources processing, Fiscal-related processing, Space, Facilities and Asset Management, and other duties as assigned.

• Human Resources
  • Coordination and processes for HR related hiring of adjunct faculty, temporary OPS employees.
  • Assists Office Manager with graduate assistant appointments and HR 600 requests for adjunct faculty.
  • Tracks graduate assistant evaluations.
  • Maintains bi‑weekly payroll and time approvals for assigned OPS employees.
  • Assists with onboarding of new faculty and off‑boarding of doctoral student graduate assistants each semester, including collection of departmental assets and keys.
• Space, Facilities, and Asset Management
  • Supports departmental asset management and inventory control.
  • Oversees key control procedures and record keeping for authorized access and security compliance.
  • Liaises for all facility related issues within the department.
  • Opens and secures building doors and restrooms in accordance with daily operating hours.
  • Assists the Office Manager with space allocation processes.
• Fiscal
  • Coordinates and purchases all departmental software, computers, specialized equipment, and furniture.
  • Assists with faculty start‑up package by tracking and monitoring usage with accurate reporting.
  • Orders new faculty hire items including business cards, name tags & plates.
  • Oversees spending for dollar‑limited OPS hires to maintain compliance with funding limits.
  • Assists with purchase orders, travel arrangements, and other fiscal processing responsibilities as needed.
• Tenure, Promotion and Faculty Evaluation Support
  • Serves as the faculty proxy for the Faculty Excellence and Advancement (FEA) system, providing training and support.
  • Guides faculty on entering scholarship and related data, ensuring timely completion of required annual and tenure‑related entries.
  • Supports faculty adoption of FEA during transition, reinforcing faculty responsibility for ongoing data entry.
• Miscellaneous
  • Provides team coverage and operational support as needed to ensure continuity of services during staff absence, peak periods, special projects, or as assigned by the Office Manager or School Director.

$23.94 - $26.34 hourly

High school diploma or equivalent and seven years of relevant experience or an equivalent combination of education and experience.

• Knowledge of and experience with Human Resources personnel payroll procedures, rules, and regulations at UF.
• Knowledge of current rules and regulations for UF Finance and Accounting for Enterprise applications at UF.
• Knowledge of general office procedures.
• Ability to operate computer and multiple software packages, Microsoft Office Suite applications, basic office equipment, fax machine, copier, etc.
• Ability to establish and maintain effective working relationships.
• Ability to interact and represent the department in a professional manner.

In order to be considered, upload a cover letter and résumé.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

This requisition has been reposted. Previous applicants are still under consideration and need not reapply.

No

03 April 2026

Visit (Use the "Apply for this Job" box below)./538400

The University of Florida is an Equal Employment Opportunity Employer.

Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352‑392‑2477 or the Florida Relay System at 800‑955‑8771 (TDD) or visit Accessibility at UF.