Office Assistant - Federal Study Student Assistant

Office Assistant - Federal Work Study Student Assistant

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Job no: 540464

Work type: Student Ast

Location: Main Campus (Gainesville, FL)

Categories: Office/Administrative/Fiscal Support, Humanities

Department:  - DW-DIGITAL WORLD

Classification

Title:

Job Description:

The Digital Worlds Institute (DW) in the College of the Arts seeks a student assistant to join the department as an Office Assistant. Student-employees who hold this position often serve as a first point of contact for the public, guests, prospective and incoming students, DW faculty & staff. In addition to providing coverage of the DW reception area, our new colleague will assist DW faculty and staff with other projects assigned according to area needs.

The successful candidate will be an important member of the DW team and is crucial to the functioning of our department and providing support to our students, faculty, and staff.

• Greet all visitors to the Digital Worlds Institute, directing or aiding guests as needed.
• Reply to and direct calls, addressing inquiries and messages appropriately and accurately.
• Secure access to main entrances and facility spaces by locking and unlocking doors.
• Manage printing, scanning, and filing of Institute documents.
• Review/sign for packages, sort incoming mail, assist in processing outgoing mail.
• Manage department’s equipment check-in and check-out process.
• Assist Institute staff and faculty during special events held by the department or college.
• Ensure the cleanliness and upkeep of the department’s office and kitchen areas as needed.
• Other duties as assigned by department.

• Availability in schedule to work on weekdays (Mondays – Fridays), between 8:30 a.m. and 5:30 p.m. (preferably in 4-hour shifts, shifts may vary) for a minimum of 9 hours per week
• Federal Work Study award preferred [valid Award Summary Page confirming Federal Work Study]
• Proficient in Microsoft Office Suite programs (Outlook, Word, Excel).

Evidence of organizational ability, diligence, and dependability

• Eligible for Federal work Study
• Experience working with Microsoft TEAMS and Google Drive to collaborate with department staff and faculty
• Proficiency in Adobe Creative Cloud Suite (Premiere Pro, Photoshop, Illustrator) and Canva
• Experience in secretarial, clerical, and/or customer service.
• Experience with Adobe Acrobat

To ensure consideration, all application documents must be submitted by 11:59 PM on July 31, 2026.

Applications must be submitted via the University of Florida’s online application system. Online applications must include the following: (1) a cover letter; (2) a curriculum vitae; and (3) names and contact information of three professional references. The Search Committee may request additional materials at a later time.

If an accommodation due to a disability is needed to apply for this position, please call +1 (352) 392- 2477 or the Florida Relay System at  (TDD). Hiring is contingent upon eligibility to work in the US.

Health Assessment

Required:

No

DIGITAL WORLDS INSTITUTE: Digital Worlds Institute (DW) is an interdisciplinary institute that offers academic and research programs at the intersection of the arts, communications, and technology. Founded in 2001 as a partnership between the College of the Arts and the College of Engineering, DW has grown its initiatives across additional units including the Colleges of Education, Journalism & Communications, and the Health Sciences.

DW offers both a graduate and an undergraduate program in Digital Arts & Sciences. By bringing together the talents of UF faculty, students, and staff in a multifaceted collaborative environment, the Institute serves as a platform for interdisciplinary research and teaching that would not have occurred within the confines of any one college or department. Through the use of interactive tools and technologies, the Institute promotes transdisciplinary creativity across classrooms, continents, and cultures.

For more information, visit (Use the "Apply for this Job" box below)..

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