Business Admin Specialist

Business Admin Specialist I

Classification

Minimum Requirements:

High school diploma or equivalent and one year of relevant experience; or an equivalent combination of education and experience.

• Prepares and submits bulk request requisitions for desktop, laptop, and peripheral hardware in compliance with UF Purchasing guidelines.
• Assists in tracking purchase orders and ensuring timely processing.
• Reviews and processes invoices for payment through accounts payable.
• Prepares journal entries and ensures accurate entry into myUFL.
• Maintains documentation, verifies accuracy of financial data, and resolves discrepancies.

• Tracks computer hardware orders from requisition through delivery (utilizes CTS ticketing system).
• Communicates regularly with CTS regarding order placement, fulfillment status, and issue resolution.
• Follows up on delays, missing documentation, or outstanding approvals.
• Ensures strong customer service and timely communication.

• Backup support for auxiliary billing processes, receivables tracking, and documentation.
• Maintain auxiliary transaction records and support audit compliance.
• Collaborate with internal customers on auxiliary processing needs.
• Ensure accurate billing data, documentation, and adherence to UF compliance standards.

• Provide backup for time approvals, paylist reviews, hiring, position updates, terminations, and reporting.
• Provide assistance to leadership with event management and various other administrative tasks.

• Perform monthly Tier 1 reconciliations for state, cash-based, and auxiliary funds.
• Research discrepancies and coordinate corrections.
• Maintain reconciliation documentation for audit readiness.
• Ensure compliance with UF fiscal controls and policy requirements.

Expected Salary: $19.16 - 23.95 per hour

Required Qualifications: High school diploma or equivalent and one year of relevant experience; or an equivalent combination of education and experience.

Preferred Qualifications:

• Experience with requisitions, purchase orders, accounts payable, and fiscal transaction processing.
• Familiarity with myUFL or similar enterprise financial systems.
• Strong organizational and time management skills with the ability to manage high-volume workloads.

• Excellent customer service and communication skills.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Attention to detail and ability to follow established procedures.
• Ability to work effectively in a team environment.

This position is eligible for Veteran’s preference.

Health Assessment

Required:

No