Office Assistant - Federal Study Student Assistant

Job Description

The Digital Worlds Institute (DW) in the College of the Arts seeks a student assistant to join the department as an Office Assistant. Student-employees who hold this position often serve as a first point of contact for the public, guests, prospective and incoming students, DW faculty & staff. In addition to providing coverage of the DW reception area, our new colleague will assist DW faculty and staff with other projects assigned according to area needs.

The successful candidate will be an important member of the DW team and is crucial to the functioning of our department and providing support to our students, faculty, and staff.

• Greet all visitors to the Digital Worlds Institute, directing or aiding guests as needed.
• Reply to and direct calls, addressing inquiries and messages appropriately and accurately.
• Secure access to main entrances and facility spaces by locking and unlocking doors.
• Manage printing, scanning, and filing of Institute documents.
• Review and sign for packages, sort incoming mail, and assist in processing outgoing mail.
• Manage department’s equipment check‑in and check‑out process.
• Assist Institute staff and faculty during special events held by the department or college.
• Ensure the cleanliness and upkeep of the department’s office and kitchen areas as needed.
• Other duties as assigned by department.

$15 an hour

• Availability to work on weekdays (Monday – Friday), between 8:30 a.m. and 5:30 p.m. (preferably in 4‑hour shifts, shifts may vary) for a minimum of 9 hours per week.
• Federal Work Study award preferred (valid Award Summary Page confirming Federal Work Study).
• Proficient in Microsoft Office Suite programs (Outlook, Word, Excel).
• Effective communication skills.
• Evidence of organizational ability, diligence, and dependability.

• Eligible for Federal Work Study.
• Experience working with Microsoft Teams and Google Drive to collaborate with department staff and faculty.
• Proficiency in Adobe Creative Cloud Suite (Premiere Pro, Photoshop, Illustrator) and Canva.
• Experience in secretarial, clerical, and/or customer service.
• Experience with Adobe Acrobat.